The Litmus Partnership: Barnes Primary School ~ cleaning services tender

UK-Barnes: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Barnes Primary School
       Cross Street, Barnes, SW13 0QQ, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://barnesprimaryschool.co.uk/
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Barnes Primary School ~ cleaning services tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Barnes Primary School - Cross Street, Barnes, SW13 0QQ.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 149,970
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: The appointment of a cleaning provider is an important decision for our governing body. Our aim is to secure outstanding provision for all our pupils in every aspect of their school experience. That starts, literally, from the ground up: if children see clean and tidy facilities, their presentation, behaviour and work will reflect this. The school places considerable value on its appearance: staff are expected to maintain their areas to a very high quality and we employ a specific member of staff to curate zones and displays. We entertain many visitors who come to observe best practice at Barnes Primary and our efforts in this regard would be immediately undermined if the environment was anything other than pristine.

Both pupil and staff questionnaires regularly reflect a desire that the school does all it can to protect the environment. The successful provider will be expected to support us in our efforts by utilising environmentally sound products and ensuring that school recycling initiatives are scrupulously maintained when bins are emptied.

Barnes Primary School is a split site school located in Barnes, London, SW13 0QQ. We are a thriving, oversubscribed two-form entry primary school with a nursery. The school was judged as Outstanding when it was last inspected by Ofsted in June 2008. We currently have 487 pupils across our two sites, including 62 in the Nursery. There are additionally 74 teaching and support staff onsite.

The value of the current contract was approximately £46,750 per annum prior to the pandemic. From April 2020 to March 2021, this rose to £49,990 as a result of COVID-secure requirements for additional cleaning of high touch point areas during the day.
Whilst the school prioritises value for money as a key objective of the Competitive Tender Process, the governing body is not obliged to accept the lowest price.

Please see SQ Document for further information.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2022/S 000-001902
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 001902    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/07/2022

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Birkin Cleaning Services Limited, 01057375
             11 Magnet Road, West Thurrock, Grays, RM20 4DR, United Kingdom
             NUTS Code: UKH3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 173,610
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=710700401

   VI.4) Procedures for review

      VI.4.1) Review body
          Barnes Primary School
          Barnes, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 03/08/2022