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The Litmus Partnership: Orwell Multi Academy Trust ~ Catering Tender

  The Litmus Partnership has published this notice through Delta eSourcing

Notice Summary
Title: Orwell Multi Academy Trust ~ Catering Tender
Notice type: Contract Award Notice
Authority: The Litmus Partnership
Nature of contract: Services
Procedure: Open
Short Description: The successful bidder will be required to provide catering services for Orwell Multi Academy Trust. Please be advised that this tender is being run on an open process. Bidders must submit both their SQ and tender response by 24th February 2023 at 12.00. Please see below access links for both stages: SQ Tender
Published: 19/04/2023 11:07

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UK-Ipswich: School catering services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Orwell Multi Academy Trust
       Halifax Primary School, Prince Of Wales Drive, Ipswich, IP2 8PY, United Kingdom
       Tel. +44 1276673880, Email:
       Main Address:
       NUTS Code: UKH14

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Orwell Multi Academy Trust ~ Catering Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         55524000 - School catering services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The successful bidder will be required to provide catering services for Orwell Multi Academy Trust. Please be advised that this tender is being run on an open process. Bidders must submit both their SQ and tender response by 24th February 2023 at 12.00. Please see below access links for both stages: SQ Tender

      II.1.6) Information about lots
         This contract is divided into lots: No
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,956,838

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH14 - Suffolk
      Main site or place of performance:

      II.2.4) Description of the procurement: Catering at Orwell Multi Academy Trust (OMAT) is generally regarded by stakeholders as being at even keel, with a settled workforce and safe systems of work being applied. The catering service does seem to be lacking in confidence and style and in consistency from school to school, which should be standard components, post Covid for a MAT with good facilities and relatively close locality. The reason for this accelerated process is the incumbent service provider’s desire to exit the contract a term early due to a reassessment of operating priorities. The Trust expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, with ideally some locally sourced ingredients being prepared on-site. The Trust expects the successful Supplier to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters. Every child matters link: The Trust believes that school meals should be accessible for all children and would love every child to have the value and benefit from a hot meal daily, and if not a hot meal then a nutritionally balanced and controlled cold offer from the ‘pick and mix’ menu. As a Trust who are continually seeking ways to improve and develop the ethos and environment for pupils and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Supplier’s tender submission would be welcomed. The facilities are generally good with functioning and well maintained core equipment – some of the more obvious (and significant) equipment gaps are noted in the kitchen snapshot part of the data pack. The trust would also welcome bidders to create an as environmentally friendly provision as possible. The trust intends the contract to give as much cost certainty as possible, through potential guaranteeing maximum key cost lines, cost of labour, management fee and elements of sundry spend, however the trust would expect any profit share scheme proposed to be with each individual school as opposed to trust level, therefore rewarding local best practices. The core objectives of the trust for the catering service are as follows: •To provide a food offer that fuels and inspires it’s pupils and staff with quality and consistency •To find a service partner that proactively develops the menu and takes ownership of service development •To develop the skills, competence and confidence of the loyal existing workforce to help raise quality and drive standards and consistency from school to school Full details in relation to Orwell Multi Academy Trust and the latest Ofsted report findings may be obtained by visiting: Home | Orwell Multi Academy Trust ( The contract being tendered is for three years and one term in duration - from April 2023 to 31st August 2026 with the option to extend for a further two years, the extension would only be for 1 year at a time and is expected to operate as a cost plus with guarantees contract, with the successful Supplier offering the Trust guaranteed lines or the caterer offering a guaranteed annual return for the provision of catering services. The school will maintain sovereignty of tariff throughout the contract and will work in partnership with the contractor to address any operational issues. The trust has a realistic approach to the current issues of food cost price inflation and Labour rate rises and will work in partnership with the chosen service partner to accommodate budgetary adjustments if they are required. See SQ document for further details.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No

      II.2.14) Additional information: To respond to this opportunity please click here:

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-002195

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 10/03/2023

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         Contractor (No.1)
             Lunchtime Company, 03452446
             10 Barnwell House Barnwell Drive, Cambridge, United Kingdom
             NUTS Code: UKH12
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,450,000          
         Total value of the contract/lot: 1,956,838
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:

   VI.4) Procedures for review

      VI.4.1) Review body
          Orwell Multi Academy Trust
          Ipswich, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 19/04/2023

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