UK-Oldham: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Kingfisher Learning Trust
RAM Mill Business Centre Office 6, First Floor, Gordon Street, Chadderton, Oldham, OL9 9RH, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.kingfisherlearningtrust.co.uk/
NUTS Code: UKD3

I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Kingfisher Learning Trust ~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide cleaning services for all schools within the Kingfisher Learning Trust. The Trust comprises of six schools with some special schools included, providing education for a mix of Primary and Secondary aged pupils. The Trust is growing and is currently mid-way through adding a seventh school.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,570,706

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKD3 - Greater Manchester

Main site or place of performance:
Greater Manchester


II.2.4) Description of the procurement: The duration of the contract being offered is three years commencing on 1st April 2025 and concluding on 31st March 2028 and will be on a guaranteed performance basis offering a fixed annual return and or subsidy to the Trust. There will be the option to extend the contract for a further term excluding the right to further extend for a further term of three years.
The Trust is looking for a supplier who is flexible in their approach and will work closely with all schools to ensure that standards of cleanliness are kept high.
Kingfisher Special School
Halcyon Way School
Medlock Valley Primary School
Littlemoor Primary School
Blackshaw Lane Primary & Nursery School
Cromwell High School
This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.

We are seeking a suitably experienced Supplier who has current experience of working within the Primary or Secondary school marketplace, ideally with a strong operational base within the area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.

The scope of the contract covers all the cleaning provision within the schools including all holiday and periodic cleans.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the Kingfisher Learning Trust on the contract performance.

The Trust is expected to grow in the number of schools becoming part of the trust during this contract period, and the provision of cleaning services within these schools when they have joined the MAT will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc. that they applied to their successful tender submission for Kingfisher Learning Trust at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.

Please see SQ document for more information

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Please note, this is a contract award notice, this contract has already been awarded.


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2024/S 000-018728



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 20/01/2025

V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Atlas FM Limited trading as Atlas Education, 06883247
Riding Court House, Riding Court Road, Datchet, Berkshire, SL3 9JT, United Kingdom
NUTS Code: UKJ1
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1,992,000
Total value of the contract/lot: 1,570,706
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=927445567

VI.4) Procedures for review

VI.4.1) Review body
Kingfisher Learning Trust
RAM Mill Business Centre Office 6, First Floor, Gordon Street, Chadderton, Oldham, OL9 9RH, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 19/02/2025

ANNEX A

I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Kingfisher Special School
Foxdenton Lane, Chadderton, Oldham, OL9 9QR, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.kingfisher.oldham.sch.uk/
NUTS Code: UKD3

2: Contracting Authority
Halcyon Way School
Gordon Street, Oldham, OL99QE, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.halcyonway.co.uk/
NUTS Code: UKD3

3: Contracting Authority
Medlock Valley Primary School
Deanshut Road, Oldham, OL8 2PN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.medlockvalley.oldham.sch.uk/
NUTS Code: UKD3

4: Contracting Authority
Littlemoor Primary School
Littlemoor Lane, Oldham, OL42RR, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.littlemoor.oldham.sch.uk/
NUTS Code: UKD3

5: Contracting Authority
Blackshaw Lane Primary & Nursery School
Blackshaw Lane, Heyside, Royton, Oldham, OL2 6NT, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.blackshawlaneprimary.co.uk/
NUTS Code: UKD3

6: Contracting Authority
Cromwell High School
Yew Tree Lane, Dukinfield, Tameside, SK16 5BJ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: http://www.cromwell.tameside.sch.uk/
NUTS Code: UKD3