UK-Marlborough: School catering services.
Section I: Contracting Authority
I.1) Name and addresses
Excalibur Academies Trust
Excalibur Academies Trust, Granham Hill, Marlborough, SN8 4AX, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.excalibur.org.uk/
NUTS Code: UKK1
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/8232E3854F
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: EXCALIBUR Academies Trust ~ Catering Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
55524000 - School catering services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The successful Supplier will be required to provide Catering Services for EXCALIBUR Academies Trust at the following nine locations:
1.Ashton Park Secondary School, Blackmoors Ln, Bower Ashton, Bristol BS3 2JL
2.Redland Green Secondary School, Redland Ct Rd, Bristol BS6 7EH
3.Fairfield High School, Allfoxton Rd, Horfield, Bristol BS7 9NL
4.John O’Gaunt School, Priory Rd, Hungerford RG17 0AN
5.Ashton Vale Primary School, Avebury Rd, Bristol BS3 2QG
6.Compass Point Primary School, South St, Bedminster, Bristol BS3 3AU
7.Luckwell Primary School, Breach Rd, Bristol BS3 3ET
8.Lambourn Primary School, Edwards Hill, Lambourn, Hungerford RG17 7LJ
9.May Park Primary School, Coombe Road, Bristol, Avon, BS5 6LE
II.1.5) Estimated total value:
Value excluding VAT: 7,190,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKK1 Gloucestershire, Wiltshire and Bristol/Bath area

II.2.4) Description of procurement: The successful Supplier will be required to provide Catering Services for EXCALIBUR Academies Trust at the following nine locations:
1.Ashton Park Secondary School, Blackmoors Ln, Bower Ashton, Bristol BS3 2JL
2.Redland Green Secondary School, Redland Ct Rd, Bristol BS6 7EH
3.Fairfield High School, Allfoxton Rd, Horfield, Bristol BS7 9NL
4.John O’Gaunt School, Priory Rd, Hungerford RG17 0AN
5.Ashton Vale Primary School, Avebury Rd, Bristol BS3 2QG
6.Compass Point Primary School, South St, Bedminster, Bristol BS3 3AU
7.Luckwell Primary School, Breach Rd, Bristol BS3 3ET
8.Lambourn Primary School, Edwards Hill, Lambourn, Hungerford RG17 7LJ
9.May Park Primary School, Coombe Road, Bristol, Avon, BS5 6LE
Full details in relation to the above schools can be found on the EXCALIBUR Academies Trust website: https://www.excalibur.org.uk/
EXCALIBUR Academies Trust may grow further, with several additional schools becoming part of the Trust during this contract period. The provision of catering services at these schools if they have joined the Trust, or ended their current catering contract, may fall under the scope of this contract. The successful Supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the contract.
The following Schools shall engage with the successful contractor, post award, to consider joining the main EXCALIBUR Trust contract when their current catering arrangements end:
1.Burbage Primary School, Blackman's Ln, Burbage, Marlborough SN8 3TP
2.Great Bedwyn Primary School, Farm Ln, Great Bedwyn, Marlborough SN8 3TR
3.Oare Primary School, Oare, Marlborough SN8 4JL
4.Ogbourne Primary School, High St, Marlborough SN8 1SU
Pupil roll numbers across all eight sites is currently circa 5586.
Estimated annual turnover value based on the current Universal Free School meal allowance across all nine locations is circa
£1,438K per annum including Universal Free School Meals, Free School Meals and Cash Sales.
Current uptake levels vary across all sites and the Trust firmly believes that with appropriate choice and quality there is a real opportunity to increase levels of uptake.
For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each
month, thus updating the Client on the consolidated contract performance. It is imperative that an open book policy is offered to
ensure that each school has total clarity on financial performance.
The Trust is seeking both innovation and the application of current food trends within the tender submissions and would expect,
because of this, to be able to identify ‘Best Value’ and work in partnership with the chosen Supplier going forward.

See SQ Document for more information.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 7,190,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/08/2025 / End: 31/07/2030
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 24/01/2025 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 24/02/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Marlborough:-School-catering-services./8232E3854F

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/8232E3854F
VI.4) Procedures for review
VI.4.1) Review body:
Excalibur Academies Trust
Excalibur Academies Trust, Granham Hill, Marlborough, SN8 4AX, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 09/12/2024

Annex A



IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
Ashton Park Secondary School
Blackmoors Lane, Bower Ashton, Bristol, BS3 2JL, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.ashtonpark.net/
NUTS Code: UKK1

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
2: Contracting Authority
Redland Green Secondary School
Redland Green Secondary School, Redland Court road, Bristol, BS6 7EH, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.redlandgreen.bristol.sch.uk/
NUTS Code: UKK1

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
3: Contracting Authority
Fairfield High School
Fairfield High School, Allfoxton Road, Horfield, Bristol, BS7 9NL, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://fairfield.excalibur.org.uk/
NUTS Code: UKK1

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
4: Contracting Authority
John O’Gaunt School
John O’Gaunt School, Priory Road, Hungerford, RG17 0AN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.johnogauntschool.co.uk/
NUTS Code: UKJ1

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
5: Contracting Authority
Ashton Vale Primary School
Ashton Vale Primary School, Avebury Road, Bristol, BS3 2QG, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.ashtonvale.bristol.sch.uk/Default.asp
NUTS Code: UKK1

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
6: Contracting Authority
Compass Point Primary School
Compass Point Primary School, South Street, Bedminster, Bristol, BS3 3AU, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.compasspoint.bristol.sch.uk/
NUTS Code: UKK1

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
7: Contracting Authority
Luckwell Primary School
Luckwell Primary School, Breach Road, Bristol, BS3 3ET, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.luckwell.bristol.sch.uk/
NUTS Code: UKK1

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
8: Contracting Authority
Lambourn Primary School
Edwards Hill, Lambourn, Hungerford, Bristol, RG17 7LJ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://lambourn.excalibur.org.uk/
NUTS Code: UKK1

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
9: Contracting Authority
May Park Primary School
May Park Primary School, Coombe Road, Bristol, BS5 6LE, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://maypark.excalibur.org.uk/
NUTS Code: UKK1