UK-Surrey: School cleaning services.
UK-Surrey: School cleaning services.
Section I: Contracting Authority
I.1) Name and addresses
Weydon Multi Academy Trust
Weydon Lane, Farnham, Surrey, GU9 8UG, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: http://www.weydonmat.co.uk/
NUTS Code: UKJ2
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/ZVUXH7M45W
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Weydon Multi Academy Trust ~ Cleaning Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
90919300 - School cleaning services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: WMAT is a multi-academy trust currently comprising 13 schools in the Surrey area. The Trust was formed in 2017 and currently includes 4 secondary schools, 3 special needs schools and 1 primary school. The Trust is growing, with five new schools due to join the Trust prior to the start of the new cleaning contract.
II.1.5) Estimated total value:
Value excluding VAT: 1,015,575
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKJ2 Surrey, East and West Sussex
II.2.4) Description of procurement: WMAT is a multi-academy trust currently comprising 13 schools in the Surrey area. The Trust was formed in 2017 and currently includes 4 secondary schools, 3 special needs schools and 1 primary school. The Trust is growing, with five new schools due to join the Trust prior to the start of the new cleaning contract. It is our intention that as existing contracts come to an end, schools will join the Trust contract with an aligned contract end date. Our ambition over the next five years is to grow to approximately 20 schools in total, based on three equal phases clusters:
•Secondary
•Special Needs
•Primary
During 2025 we anticipate the addition of 1 additional school – likely to be a primary school.
A key element of WMAT’s vision for our schools, is the provision of exceptional learning environments. Creating inspiring classrooms in which to learn, teach and spaces for students / children and staff to work and relax sits as one of our core values. We describe this as our drive to create and maintain ‘exceptional learning environments’. Our cleaning partner will be a key driver in the maintenance of exceptional environments; both from an aesthetic and environmental sustainability perspective. We are looking to build a relationship which further enhances our school environments, utilising technology and resource efficiencies to create financial efficiencies and sparkly clean schools.
Importantly, we value developing ‘partnerships’ with specialist providers across a range of specialities. Working together we will develop KPIs to sit alongside regular qualitative feedback from our Business / Operations / Premises leads; ‘Stronger Together’. Our cleaning partner will mirror our passion to be innovative and to initiate different ways of doing things – we are open to suggestions from the successful contractor to review our current services / ways of working and make recommendations for improvement. ‘Restlessness in the pursuit of better’. The successful contractor will also develop excellent relationships formally and informally with key colleagues including Business / Operations Leads, Estates Managers and Headteachers / Principals.
The contract offered includes all cleaning services whilst schools are in session, and periodic / deep cleans. The contract is being tendered on a 3-year basis and will operate as a Guaranteed Performance Contract, with the successful contractor offering the Trust a guaranteed return / cost per annum for the provision of cleaning services. The main contract start date will be 1.4.25, with additional schools joining as their contracts ends.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,015,575
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/04/2025 / End: 31/03/2030
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/ZVUXH7M45W
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 20/09/2024 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 14/10/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-cleaning-services./ZVUXH7M45W
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/ZVUXH7M45W
VI.4) Procedures for review
VI.4.1) Review body:
Weydon Multi Academy Trust
Weydon School, Weydon Lane, Farnham, Surrey, GU9 8UG, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 12/08/2024
Annex A
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
Weydon School
Weydon Lane, Farnham, Surrey, GU9 8UG, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.weydonschool.surrey.sch.uk/
NUTS Code: UKJ2
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
2: Contracting Authority
Farnham Heath End School
Hale Reeds, Farnham, Surrey, GU9 9BN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.fhes.org.uk/
NUTS Code: UKJ2
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
3: Contracting Authority
Woolmer Hill School
Woolmer Hill Road, Haslemere, Surrey, GU27 1QB, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: http://www.woolmerhill.surrey.sch.uk/
NUTS Code: UKJ2
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
4: Contracting Authority
The Park School
Onslow Crescent, Woking, Surrey, GU22 7AT, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://thepark.surrey.sch.uk/
NUTS Code: UKJ2
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
5: Contracting Authority
Rodborough School
Petworth Road, Milford, Godalming, Surrey, GU8 5BZ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.rodborough.surrey.sch.uk/
NUTS Code: UKJ2
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
6: Contracting Authority
Abbey School
Menin Way, Farnham, Surrey, GU9 8DY, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.abbey.surrey.sch.uk/
NUTS Code: UKJ2
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
7: Contracting Authority
Ridgeway School
14 Frensham Road, Farnham, Surrey, GU9 8HB, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.ridgeway.surrey.sch.uk/
NUTS Code: UKJ2
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
8: Contracting Authority
Crondall Primary School
Croft Lane, Crondall, Farnham, Surrey, GU10 5QG, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.crondallschool.co.uk/
NUTS Code: UKJ2
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
9: Contracting Authority
Frogmore Community College
55 Potley Hill Road, Yateley, GU46 6AG, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.frogmorecollege.co.uk/
NUTS Code: UKJ3
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
10: Contracting Authority
Beacon Hill School
Beacon Hill Community Primary School, Beacon Hill Road, Hindhead, Surrey, GU26 6NR, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.beacon-hill.surrey.sch.uk/
NUTS Code: UKJ2
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
11: Contracting Authority
Brooklands School
27 Wray Park Road, Reigate, RH2 0DF, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.brooklands.surrey.sch.uk/
NUTS Code: UKJ2
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
12: Contracting Authority
Clifton Hill School
Chaldon Road, Caterham, Surrey, CR3 5PN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://clifton-hill.surrey.sch.uk/
NUTS Code: UKJ2
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
13: Contracting Authority
Eggars School
London Road, Holybourne, Alton, Hampshire, GU34 4EQ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.eggars.net/
NUTS Code: UKJ3