UK-London: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Chelsea Academy
Lots Rd, London, SW10 0AB, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://chelsea-academy.org/
NUTS Code: UKI

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Chelsea Academy~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: Chelsea Academy is a secondary school in Lots Road, London near Chelsea Harbour with 1,200 students on site across years 7 to 13.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 732,618

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKI - LONDON

Main site or place of performance:
LONDON


II.2.4) Description of the procurement: Chelsea Academy is a secondary school in Lots Road, London near Chelsea Harbour with 1,200 students on site across years 7 to 13. It was founded in 2009 and its award-winning building was completed and occupied in 2010. The Academy has a science specialism and has purpose-built science laboratories as well as excellent sports facilities, a theatre and a cafe area.

The tender project is seeking to appoint a Contractor whose flexibility, reliability, expertise and initiative will be welcomed for the provision of cleaning for the Academy building for the duration of term time (39 weeks/ 195 days) plus 4 weeks of periodic clearing outside of term time.

Currently cleaning takes place between 5.15am and 8.15am, with one cleaner working for 8 hours during the academy day Monday - Friday, but the Academy would be content to hear if a Contractor had other suggestions for timings. For term time cleaning, the Academy has a cleaning specification for the different areas and rooms but would wish the successful contractor to review this and make recommendations accordingly. For the 4 weeks of periodic cleaning during the Academy holidays the Academy will agree with the Contractor what will be cleaned and when.

The Academy’s vision is ‘Learning together to Flourish’. The Academy community is diverse and inclusive and the Academy expects that learning will excite, inspire and challenge. Excellent standards of cleanliness, requiring an effective cleaning methodology, motivated cleaning staff and innovative cleaning equipment, are key to providing an inspiring learning environment for our students and staff to flourish.

The Academy’s Mission to ‘work hard, be kind, no excuses’. The Academy expects the successful tenderer to evidence through their bid how they will support this mission.

The contract being tendered is for three years in duration from 1 April 2023 to 31 March 2026 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the Academy a guaranteed return / cost per annum for the provision of cleaning services.

Whilst the Academy prioritises value for money as a key objective of the Competitive Tender Process, the Governing Body is not obliged to accept the lowest price. The value of the current contract for out-of-hours cleaning is:
2022/23 academic year: £221k
Please be advised that this contract will be let on a 3 year fixed price basis.

The contract offered covers the scope for the provision of all cleaning services within the Academy, which currently includes 6 floors with a total of 15,017 sqm2.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: This contract has now been awarded.


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2023/S 000-019074



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 12/06/2024

V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
GSO Ltd, N/A
Suite 16 Davey House, St Neots, Eaton Socon, PE19 7BA, United Kingdom
NUTS Code: UKH12
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 663,000
Total value of the contract/lot: 732,318
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=873366515

VI.4) Procedures for review

VI.4.1) Review body
Chelsea Academy
LONDON, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 05/07/2024