UK-Gloucester: School catering services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Chosen Hill School
Brookfield Road, Churchdown, Gloucester, GL3 2PL, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.chosenhillschool.co.uk/
NUTS Code: UKK1

I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Chosen Hill School Cluster – Catering Tender
Reference number: Not Provided

II.1.2) Main CPV code:
55524000 - School catering services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier/s will be required to provide Catering services for Chosen Hill, Farmor’s and/or Cirencester Kingshill Schools.

• LOT 1 - Chosen Hill School, Brookfield Road, Churchdown, Gloucester GL3 2PL
• LOT 2 - Farmor's School, The Park, Fairford, Gloucestershire, GL7 4JQ
• LOT 3 - Cirencester Kingshill School, Kingshill Lane, Cirencester, GL7 1HS

Please note that whilst sharing a joint procurement process, each School is entirely independent of the others and each individual catering contract may be awarded to a different contractor, with each school ultimately making its own award decision.

This tender is split into 3 LOTS – Suppliers will be required to submit a separate SQ response via LTMS for each of the LOTS they wish to participate in, links below:
LOT 1- https://litmustms.co.uk/respond/995WUPRXD6
LOT 2- https://litmustms.co.uk/respond/2KB94HQY5N
LOT 3- https://litmustms.co.uk/respond/QF5762Z275

II.1.6) Information about lots
This contract is divided into lots: Yes

II.1.7) Total value of the procurement (excluding VAT)
Value: 3,295,000

Currency:GBP

II.2) Description (lot no. 1)


II.2.1) Title:LOT 1 - Chosen Hill School
Lot No:1

II.2.2) Additional CPV code(s):
55524000 - School catering services.


II.2.3) Place of performance
Nuts code:
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area

Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area


II.2.4) Description of the procurement: The contract/s covers the scope for the provision of all catering services within the Schools, including hospitality and free issue requirements.

The duration of the contract/s offered is three years commencing on 1 August 2022, concluding on 31 July 2025, with the opportunity to extend by up to an additional two years at the discretion of each governing body.

The contract is offered on a ‘guaranteed performance’ basis with all free issue requirements and hospitality being recharged on consumption at “net” food cost only.

The quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 25 miles from the School/s. It is expected that menus will feature and utilise products in season.

NB: Please note that the successful contractor/s will pay the procurement consultancy fee on award for each lot of this contract, which will be to the value of:
•Chosen Hill School - £3,000.00 plus VAT.
•Cirencester Kingshill School - £3,000.00 plus VAT.
•Farmors School - £3,500.00 plus VAT.

This fee will be invoiced immediately after the 10 day standstill period. To ensure transparency, you will clearly show within your management fee a breakdown of this fee, over the initial three year length of the contract. The total fee will be paid by the successful contractor, in full to Litmus, by no later than Friday 22nd July 2022.

For further information, please see the SQ Document.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: LOT 1 - Chosen Hill School
To respond to this opportunity, please click here: https://litmustms.co.uk/respond/995WUPRXD6

II.2) Description (lot no. 2)


II.2.1) Title:LOT 2 - Farmor's School
Lot No:2

II.2.2) Additional CPV code(s):
55524000 - School catering services.


II.2.3) Place of performance
Nuts code:
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area

Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area


II.2.4) Description of the procurement: The contract/s covers the scope for the provision of all catering services within the Schools, including hospitality and free issue requirements.

The duration of the contract/s offered is three years commencing on 1 August 2022, concluding on 31 July 2025, with the opportunity to extend by up to an additional two years at the discretion of each governing body.

The contract is offered on a ‘guaranteed performance’ basis with all free issue requirements and hospitality being recharged on consumption at “net” food cost only.

The quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 25 miles from the School/s. It is expected that menus will feature and utilise products in season.

NB: Please note that the successful contractor/s will pay the procurement consultancy fee on award for each lot of this contract, which will be to the value of:
•Chosen Hill School - £3,000.00 plus VAT.
•Cirencester Kingshill School - £3,000.00 plus VAT.
•Farmors School - £3,500.00 plus VAT.

This fee will be invoiced immediately after the 10 day standstill period. To ensure transparency, you will clearly show within your management fee a breakdown of this fee, over the initial three year length of the contract. The total fee will be paid by the successful contractor, in full to Litmus, by no later than Friday 22nd July 2022.

For further information, please see the SQ Document.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: LOT 2 - Farmors School
To respond to this opportunity, please click here: https://litmustms.co.uk/respond/2KB94HQY5N

II.2) Description (lot no. 3)


II.2.1) Title:LOT 3 - Cirencester Kingshill School
Lot No:3

II.2.2) Additional CPV code(s):
55524000 - School catering services.


II.2.3) Place of performance
Nuts code:
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area

Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area


II.2.4) Description of the procurement: The contract/s covers the scope for the provision of all catering services within the Schools, including hospitality and free issue requirements.

The duration of the contract/s offered is three years commencing on 1 August 2022, concluding on 31 July 2025, with the opportunity to extend by up to an additional two years at the discretion of each governing body.

The contract is offered on a ‘guaranteed performance’ basis with all free issue requirements and hospitality being recharged on consumption at “net” food cost only.

The quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 25 miles from the School/s. It is expected that menus will feature and utilise products in season.

NB: Please note that the successful contractor/s will pay the procurement consultancy fee on award for each lot of this contract, which will be to the value of:
•Chosen Hill School - £3,000.00 plus VAT.
•Cirencester Kingshill School - £3,000.00 plus VAT.
•Farmors School - £3,500.00 plus VAT.

This fee will be invoiced immediately after the 10 day standstill period. To ensure transparency, you will clearly show within your management fee a breakdown of this fee, over the initial three year length of the contract. The total fee will be paid by the successful contractor, in full to Litmus, by no later than Friday 22nd July 2022.

For further information, please see the SQ Document.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: LOT 3 - Cirencester Kingshill School
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/QF5762Z275


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2022/S 000-001154



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: 1
Title: LOT 1 - Chosen Hill School

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 22/06/2022

V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Innovate Services Ltd, 06420662
St Andrews House, Woking, Surrey, GU21 6EB, United Kingdom
NUTS Code: UKJ2
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1,420,000
Total value of the contract/lot: 1,862,730
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No


Award Of Contract (No.2)

Contract No: Not Provided
Lot Number: 2
Title: LOT 2 - Farmor's School

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 22/06/2022

V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Innovate Services Ltd, 06420662
St Andrews House, Woking, Surrey, GU21 6EB, United Kingdom
NUTS Code: UKJ2
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 950,000
Total value of the contract/lot: 1,422,594
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No


Award Of Contract (No.3)

Contract No: Not Provided
Lot Number: 3
Title: LOT 3 - Cirencester Kingshill School

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 22/06/2022

V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Harrison Catering Services Ltd, 02856316
Oxford House, Oxfordshire, OX9 2AH, United Kingdom
NUTS Code: UKJ14
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 925,000
Total value of the contract/lot: 1,102,390
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=710193687

VI.4) Procedures for review

VI.4.1) Review body
Chosen Hill School
Gloucester, GL3 2PL, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 01/08/2022

ANNEX A

I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Farmor's School
The Park, Fairford, Gloucestershire, GL7 4JQ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.farmors.gloucs.sch.uk/
NUTS Code: UKK1

2: Contracting Authority
Cirencester Kingshill School
Kingshill Lane, Cirencester, GL7 1HS, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.cirencesterkingshill.gloucs.sch.uk/
NUTS Code: UKK1