UK-Feltham: School catering services.
Section I: Contracting Authority
I.1) Name and addresses
Sparrow Farm Primary School
Sparrow Farm Drive, Feltham, TW14 0DG, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.sparrowfarm.hounslow.sch.uk/index.asp
NUTS Code: UKI7
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/tenders/UK-UK-Feltham:-School-catering-services./SE223C949W
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Sparrow Farm Primary School ~ Catering Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
55524000 - School catering services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The successful Supplier will be required to provide full catering services located at Sparrow Farm Primary School.
II.1.5) Estimated total value:
Value excluding VAT: 666,666
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKI7 Outer London – West and North West

II.2.4) Description of procurement: The successful Supplier will be required to provide full catering services located at:

Sparrow Farm Dr,
Feltham,
Middlesex
TW14 0DG

About

Sparrow Farm Primary School is a new school following the recent merger of Sparrow Farm Infant School with Sparrow Farm Junior school. Both schools are in close proximity to each other and are separated by a small playing field.

Today, Sparrow Farm Primary School is a 2-form entry community school with a mixed gender serving pupils from 3-11 including nursery children and combined has approx. 500 pupils. The old infant school is now referred as the Lower School and the Junior the Upper School .

Further details can be found on the school’s website: https://www.sparrowfarm.hounslow.sch.uk/

Basis of Contract

The catering is currently operated in-house where the main food production is conducted at Lower school and transported to the Upper School. Whilst the space is limited at the Upper School the intention is to appoint a catering supplier that will be able to advise on the design and build of a dedicated kitchen facility so as to reduce the need for transportation; allowing for fresh food to be produced and ultimately increase meal uptake at the Upper School.

As such, the school is embarking on this tender process with the intention of appointing an experienced Supplier to deliver full catering services. The contract is estimated to commence on Monday 31st October 2022 and will be for an initial period of 3 years plus an option to extend by 2 years up to a maximum of 5 years in duration.

The turnover based on the introduction of the new kitchen at the Upper School is estimated to be circa £400,000+(over 3 years for the initial period).

Objectives

The appointed Supplier will have proven experience of delivering quality catering services within primary and nursery schools and should have suitable experience and expertise of successfully increasing pupil meal uptake. With an established record in successfully managing the TUPE process, the Supplier will also be required to apply for an admission agreement (ABS) in order to manage the LGPS associated with 3 members of the in-house team. Furthermore, the Supplier should ideally have a strong operational base in the local area together with a compelling attitude towards making the lunchtime service appealing, healthy, nutritious and educational for children.

Ultimately, it is important that the Supplier can demonstrate an ability to manage an efficient catering service through the application of effective staff training, management and quality controls that delivers continual ‘best value’ to the school.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 666,666
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 31/10/2022 / End: 30/10/2027
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 27/05/2022 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 20/06/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Feltham:-School-catering-services./SE223C949W

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/SE223C949W
VI.4) Procedures for review
VI.4.1) Review body:
Sparrow Farm Primary School
Sparrow Farm Drive, Feltham, TW14 0DG, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 21/04/2022

Annex A