UK-Warwick: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Aylesford School and Sixth Form College
Tapping Way, Warwick, CV34 6XR, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.aylesfordschool.org.uk/
NUTS Code: UKG13

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Aylesford School ~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: Aylesford School and Sixth Form College is a progressive, ambitious and popular all-through academy that provides a high quality educational experience for over 1200 children aged from four to 18 years of age. The school believes that the quality of the school environment forms an essential part of a successful education. By ensuring that their surroundings are stimulating, safe and hygienic students will have the best possible chances of prospering throughout their time at the school.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 490,000

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKG13 - Warwickshire

Main site or place of performance:
Warwickshire


II.2.4) Description of the procurement: The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services at the School. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful Supplier to operate to, at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1 August 2022 until 31 July 2025, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

At present 10 cleaning operatives, comprising 1 x supervisor and 9 cleaning operatives are employed to work a range of morning and evening shifts between 06:00 and 08:30 hours and 15:00 and 18:45 hours, Monday to Friday to a total of 168.75 hours per week.

The value of the current contract is circa £98,000.00 + VAT.

The School wish to consider proposals for cleaning to be carried out as currently, in the first instance, but are open to suggestions around the most efficient and beneficial methodology to ensure maximum cleanliness of the buildings, including post letting cleaning ~ and will ultimately require costings and timescales accordingly.


The School’s objectives:
•To build upon the standard of cleaning services within the school and role model attention to detail.
•To receive a service that complies with the service standards and to acknowledge the need to step up and demonstrate flexibility in the face of a Public Health pandemic (for example).
•To receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce.
•To generate an improved learning environment for all students, within the School.
•To receive proactive management support for the cleaning team, in order to attract and retain a full complement of motivated staff.
•To hold regular review meetings with the successful Supplier, with effective and prompt lines of communication.
•To achieve overall value for money.

Whilst the Client prioritises value for money as a key objective of the competitive tender process, the Governing body are not obliged to accept the lowest price.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/HE8Y6NUT7P


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2021/S 000-004840



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 004840
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 07/01/2022

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 4

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
GSO Ltd t/a Reef Cleaning Solutions, 08355246
98 Great North Road, St Neots, Cambridgeshire, PE19 8EJ, United Kingdom
NUTS Code: UKH12
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 490,000
Total value of the contract/lot: 750,840
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683483899

VI.4) Procedures for review

VI.4.1) Review body
Aylesford School and Sixth Form College
Tapping Way, Warwick, CV34 6XR, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 12/04/2022