UK-Birmingham: Facilities management services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Leigh Trust
Leigh Road, Washwood Heath, Birmingham, B8 2YH, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.leightrust.co.uk/
NUTS Code: UKG31

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Leigh Trust ~ Soft FM Tender
Reference number: Not Provided

II.1.2) Main CPV code:
79993100 - Facilities management services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide catering services for the Leigh Trust.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 5,030,000

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
90919300 - School cleaning services.
77314000 - Grounds maintenance services.
90922000 - Pest-control services.


II.2.3) Place of performance
Nuts code:
UKG31 - Birmingham

Main site or place of performance:
Birmingham


II.2.4) Description of the procurement: The successful Supplier will be required to provide catering services for the Leigh Trust at the following locations:

•Alston Primary School. Number of Students on roll: 660. Number of Staff: 98 teachers and support staff
•Wyndcliffe Primary School. Number of Students on roll: 659. Number of Staff: 89 teachers and support staff
•Leigh Primary School. Number of Students on roll: 472. Number of Staff: 73 teachers and support staff
•Marlborough Junior and Infants Schools. Number of Students on roll: 641. Number of Staff: 91 teachers and support staff
•Nansen Primary School Number of Students on roll: 779. Number of Staff: 105 teachers and support staff

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning and maintenance services at each of the Academies. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1 January 2022 until 31 December 2024, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

At present, 4 of the 5 schools have maintenance staff and 7 individuals are employed (5 x 36.5 hrs, 1 x 30 hrs and 1 x 24 hrs) year-round for planned preventative and reactive maintenance duties and work between the hours of 8:00am and 6:30pm predominantly Monday to Friday. It is proposed that additional site staff transfer to the successful Supplier and full detail will be made available in the invitation to tender documentation.
Current duties include but are not limited to:

•General plumbing
•General electrics
•External hard surface maintenance
•Painting and decorating
•AHUs / AC units
•Plumbing ~ emergency call outs
•Electrics ~ emergency call outs
•Small building repairs
•Pest control services
•Gate maintenance
•Emergency lighting maintenance and testing
•Alarm maintenance fire and security
•Lift maintenance
•Legionella management ~ hot and cold-water systems planned preventative maintenance.
•Health and safety audits / reports
•Fire safety
•Local asbestos management plan

The Client’s objectives:

•To build upon the standards of cleanliness and maintenance services within the Academies
•To receive a service that complies with the service standards.
•To receive consistently high-quality cleaning and maintenance standards, via a motivated and fully staffed workforce
•To generate an improved learning environment for all students, within the Academies
•To receive proactive management support for the cleaning and maintenance staff
•To hold regular review meetings with the successful Supplier

Whilst the Client prioritises value for money as a key objective of the competitive tender process, the Board of Directors and the Leigh Trust are not obliged to accept the lowest price.

Please see the SQ document for more information.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/698HHY5835


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2021/S 000-015701



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 015701
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 22/10/2021

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 4

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Accuro FM Ltd, 03070774
Picard House, Jubilee Terrace, Dorking, Surrey, RH4 1LE, United Kingdom
NUTS Code: UKJ2
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 5,030,000
Total value of the contract/lot: 3,748,100
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683346169

VI.4) Procedures for review

VI.4.1) Review body
Leigh Trust
Leigh Road, Washwood Heath, Birmingham, B8 2YH, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 12/04/2022