UK-Warwickshire: Grounds maintenance services.

UK-Warwickshire: Grounds maintenance services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
North Leamington School
Sandy Lane, Blackdown, Leamington Spa, Warwickshire, CV32 6RD, United Kingdom
Tel. +44 1276673880, Email:
Main Address:
NUTS Code: UKG13

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: North Leamington School ~ Ground Maintenance Tender
Reference number: Not Provided

II.1.2) Main CPV code:
77314000 - Grounds maintenance services.

II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide Grounds Maintenance services for North Leamington School.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 180,000


II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKG13 - Warwickshire

Main site or place of performance:

II.2.4) Description of the procurement: The contract being tendered is for three years, from 1 January 2022 until 31 December 2024, with an option for a further extension period at the end of the contract term for a further term of three years on a 1 + 1 + 1 basis.

This tender project is seeking to appoint a suitably qualified Supplier whose experience, initiative and innovation will be an asset to North Leamington School in enhancing the appearance of the grounds and general campus along with all pitches used for sport.

The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of input hours and delivery of the specification of the contract. The Client requires that the tendered specification is undertaken at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract.

The value of the current contract is in the region of £30,000.00 per annum.

The scope of the contract and specification will include but not be limited to:

1.Maintenance of grassed areas
2.Sports pitch marking and maintenance
3.Maintenance of shrub and plant borders
4.Hedge and tree maintenance
5.Weed control
6.Fence lines
7.Drainage ditches

It is also the objective of this tender for the successful Supplier to have in place a management support structure, site supervision and training plan that ensures that all Client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently.

It should be noted that the successful Supplier will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times.

The successful Supplier will be expected to actively work with North Leamington School to support environmental statement / aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take.

The Client’s objectives are:

•To further increase the standards of grounds maintenance within all areas
•To receive a service that complies with the tender specification standards, which includes the preparation of the cricket wicket to U19 county standards and the maintenance of this wicket during the course of the season
•To receive consistently high-quality grounds maintenance standards
•To generate an improved environment for all students in all areas
•To receive pro-active management support from the grounds maintenance Supplier
•To hold regular review meetings with the successful Supplier
•To support the Supplier in working with students with regard to curriculum links, work experience, apprenticeships and eco groups
•To achieve overall value for money

North Leamington School (Multi Academy Trust) is expected to grow in the number of schools becoming part of the Trust during this contract period, and the provision of grounds maintenance services within these schools when they have joined the MAT will fall under the scope of this contract. The successful Supplier will be expected to provide this service within these additional schools using the same costing model that they applied to their successful tender submission for North Leamington School at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.

Please note: Further schools may be added to the contract during the tender process and during the life of the contract, as detailed above.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2021/S 000-016131

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 016131
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract: 17/12/2021

V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 2

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Fairways Contracting Ltd, 04158483
Windmill Paddocks, Windmill Lane, Hockley Heath, West Midlands, B94 6PT, United Kingdom
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 180,000
Total value of the contract/lot: 179,820
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
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VI.4) Procedures for review

VI.4.1) Review body
North Leamington School
Sandy Lane, Blackdown, Leamington Spa, Warwickshire, CV32 6RD, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 12/04/2022