UK-Sutton: Non-residential property renting or leasing services.

UK-Sutton: Non-residential property renting or leasing services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
The Girls' Learning Trust
Nonsuch High School for Girls, Ewell Road, Cheam, Sutton, SM3 8AB, United Kingdom
Tel. +44 1276673880, Email:
Main Address:
NUTS Code: UKI63

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: The Girls' Learning Trust ~ Managed Lettings Services Tender
Reference number: Not Provided

II.1.2) Main CPV code:
70220000 - Non-residential property renting or leasing services.

II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide managed lettings services for The Girls’ Learning Trust.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,250,000


II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKI63 - Merton, Kingston upon Thames and Sutton

Main site or place of performance:
Merton, Kingston upon Thames and Sutton

II.2.4) Description of the procurement: The Girls Learning Trust, a multi-academy trust in the London Borough of Sutton, is now seeking to appoint a Lettings Management Provider for our three schools, Carshalton High School for Girls, Nonsuch High School for Girls and Wallington High schools for Girls.

More details about our three schools can be found here:


Lettings at our three schools are currently separately managed, to alleviate the administrative burden on our office based and premises teams we would like to amalgamate all of these systems and have all three schools fully managed by an external provider. We would like to work with a company who will manage all lettings across the Trust, with whom we can transfer responsibility to when the school is out of hours.

We are looking to appoint a lettings company that has experience managing lettings for schools and is able to take over the responsibility of all aspects of the lettings including marketing, invoicing, communication and booking processes with hirers. The winning contract must be able to offer a service on site whilst the lettings are in situ, we are unable to accept tenders that can only offer online bookings platforms.

Our Facilities

Carshalton High School for Girls (West Street, Carshalton SM5 2QX):
•Sports Hall (33.5 m x 21 m)
•Dance Studio (12 m x 11 m)
•Gymnasium (16 m x 16.5 m)
•Drama Studio
•Main Hall (20 m x 12 m)
•Dining Hall (Not kitchen)

Wallington High School for Girls (Woodcote Road, Wallington SM6 0PH):
•Main Hall (21 m x 12 m)
•Drama Studio (15 m X 10 m)
•Drama Room (10 m x 7m)
•Small Gymnasium (20 m x 12 m)
•2 Outdoor MUGA - Resurfaced 2021 (not floodlit)
•School Playing Field
•Dining Hall (not kitchen equipment)
Wallington does have a large sports hall and an additional fitness suite which currently do not have planning permission to hire out for lettings. We will be submitting a planning application to allow this in 2022.

Nonsuch High School for Girls (Ewell Road, Cheam, SM38AB):
•All Weather sports pitch resurfaced 2020 (5948.11m2) - Floodlit
•Sports Hall (456m2)
•5 Netball courts - resurfaced 2021 (3120m2)
•Drama studios (2 x 81m2)
•Main Hall (274m2)
•Classrooms including music rooms.
•Dining Hall (not kitchen)
•School playing field

Maps of all three schools are included in appendix 1.

Additional information
We can offer our spaces for hire between 18:00-22:00 weekdays and between 08:00–22:00 on weekends, subject to school commitments. Requests outside of these hours can be reviews on a case-by-case basis. Please note - we do not offer any IT suites or equipment or specialised workspaces for lettings. If there are specific requests for equipment we can review these individually.

Typically, the school holidays are utilised to complete vital premises works however, availability for holiday clubs etc can be reviewed per request.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information: To respond to this opportunity please click here:

Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2021/S 000-025274

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 025274
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract: 11/11/2021

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 4

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
School Space, 10257561
5 Albany Road, Windsor, SL4 1HL, United Kingdom
NUTS Code: UKJ11
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 1,153,151
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:

VI.4) Procedures for review

VI.4.1) Review body
The Girls' Learning Trust
Nonsuch High School for Girls, Ewell Road, Cheam, Sutton, SM3 8AB, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 22/12/2021