UK-Sutton: Non-residential property renting or leasing services.
Section I: Contracting Authority
I.1) Name and addresses
The Girls' Learning Trust
Nonsuch High School for Girls, Ewell Road, Cheam, Sutton, SM3 8AB, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: http://www.nonsuchschool.org/321/welcome-from-the-ceo
NUTS Code: UKI63
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Sutton:-Non-residential-property-renting-or-leasing-services./7P7Y68743U
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: The Girls' Learning Trust ~ Managed Lettings Services Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
70220000 - Non-residential property renting or leasing services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The successful Supplier will be required to provide managed lettings services for The Girls’ Learning Trust.
II.1.5) Estimated total value:
Value excluding VAT: 1,250,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKI63 Merton, Kingston upon Thames and Sutton

II.2.4) Description of procurement: The Girls Learning Trust, a multi-academy trust in the London Borough of Sutton, is now seeking to appoint a Lettings Management Provider for our three schools, Carshalton High School for Girls, Nonsuch High School for Girls and Wallington High schools for Girls.

More details about our three schools can be found here:

http://www.nonsuchschool.org/321/welcome-from-the-ceo

Background

Lettings at our three schools are currently separately managed, to alleviate the administrative burden on our office based and premises teams we would like to amalgamate all of these systems and have all three schools fully managed by an external provider. We would like to work with a company who will manage all lettings across the Trust, with whom we can transfer responsibility to when the school is out of hours.

We are looking to appoint a lettings company that has experience managing lettings for schools and is able to take over the responsibility of all aspects of the lettings including marketing, invoicing, communication and booking processes with hirers. The winning contract must be able to offer a service on site whilst the lettings are in situ, we are unable to accept tenders that can only offer online bookings platforms.

Our Facilities

Carshalton High School for Girls (West Street, Carshalton SM5 2QX):
•Sports Hall (33.5 m x 21 m)
•Dance Studio (12 m x 11 m)
•Gymnasium (16 m x 16.5 m)
•MUGA
•Drama Studio
•Main Hall (20 m x 12 m)
•Classrooms.
•Dining Hall (Not kitchen)

Wallington High School for Girls (Woodcote Road, Wallington SM6 0PH):
•Main Hall (21 m x 12 m)
•Drama Studio (15 m X 10 m)
•Drama Room (10 m x 7m)
•Classrooms
•Small Gymnasium (20 m x 12 m)
•2 Outdoor MUGA - Resurfaced 2021 (not floodlit)
•School Playing Field
•Dining Hall (not kitchen equipment)
Wallington does have a large sports hall and an additional fitness suite which currently do not have planning permission to hire out for lettings. We will be submitting a planning application to allow this in 2022.

Nonsuch High School for Girls (Ewell Road, Cheam, SM38AB):
•All Weather sports pitch resurfaced 2020 (5948.11m2) - Floodlit
•Sports Hall (456m2)
•5 Netball courts - resurfaced 2021 (3120m2)
•Drama studios (2 x 81m2)
•Main Hall (274m2)
•Classrooms including music rooms.
•Dining Hall (not kitchen)
•School playing field

Maps of all three schools are included in appendix 1.

Additional information
We can offer our spaces for hire between 18:00-22:00 weekdays and between 08:00–22:00 on weekends, subject to school commitments. Requests outside of these hours can be reviews on a case-by-case basis. Please note - we do not offer any IT suites or equipment or specialised workspaces for lettings. If there are specific requests for equipment we can review these individually.

Typically, the school holidays are utilised to complete vital premises works however, availability for holiday clubs etc can be reviewed per request.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,250,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/01/2022 / End: 31/12/2026
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/7P7Y68743U


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 08/11/2021 Time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
IV.2.7) Conditions for opening of tenders:
Date: 08/11/2021
Time: 12:00


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Sutton:-Non-residential-property-renting-or-leasing-services./7P7Y68743U

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/7P7Y68743U
VI.4) Procedures for review
VI.4.1) Review body:
The Girls' Learning Trust
Nonsuch High School for Girls, Ewell Road, Cheam, Sutton, SM3 8AB, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 08/10/2021

Annex A