UK-Weston-super-Mare: Facilities management services.
Section I: Contracting Authority
I.1) Name and addresses
Priory Learning Trust
Queensway, Weston-super-Mare, BS22 6BP, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.theplt.org.uk/index.php
NUTS Code: UKK
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Weston-super-Mare:-Facilities-management-services./E6W59P76DH
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Priory :Learning Trust ~ FM Services Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
79993100 - Facilities management services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The successful Supplier will be required to provide facilities management support, in terms of mechanical and electrical engineering, for both compliance and planned and preventative maintenance (PPM) at nine locations within the Trust
II.1.5) Estimated total value:
Value excluding VAT: 1,450,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
79993000 - Building and facilities management services.
50710000 - Repair and maintenance services of electrical and mechanical building installations.

II.2.3) Place of performance:
UKK SOUTH WEST (ENGLAND)

II.2.4) Description of procurement: The Priory Learning Trust is a Multi Academy Trust (MAT) of both Primary and Secondary Schools.

The successful Supplier will be required to provide facilities management support, in terms of mechanical and electrical engineering, for both compliance and planned and preventative maintenance (PPM) at the following nine locations within the Trust:

Priory Community School – An Academy, Queensway, Weston-Super-Mare, BS22 6BP
Worle Community School – An Academy, Redwing Drive, Weston-Super-Mare, BS22 8XX
The King Alfred School – An Academy, Burnham Road, Highbridge, TA9 3EE
Castle Batch Primary School Academy, Rawlins Avenue, Worle, Weston-Super-Mare, BS22 7FN
St Anne’s Church Academy (West Wick), 1 Scot Elm Drive, West Wick, Weston-Super-Mare, BS24 7JU
St Anne’s Church Academy (Hewish), Bristol Road, Hewish, Weston-Super-Mare, BS24 6RT
Pawlett Primary School Academy, Gaunts Road, Pawlett, TA6 4SB
West Huntspill Primary Academy, New Road, West Huntspill, Highbridge, TA9 3QE
East Huntspill Primary Academy, New Road, East Huntspill, Highbridge, TA9 3PYT

The contract covers the scope for the provision of all building services, planned and preventative maintenance of all M&E assets, ad-hoc engineering support (including out of hours and/or remote support) and the maintenance of a detailed and up-to-date asset register with opening conditions survey.

The successful contractor will be expected to deliver a concise, while providing sufficient detail, method of management reporting at the end of each month, thus updating the senior management team within the Trust on the contract performance on an Academy-by-Academy basis.

A key objective of the Trust is to facilitate an exceptional, safe learning environment for all staff and students, ensuring that the Trust’s estate is well maintained and pro-actively reviewed to ensure long-term strategic planning.

The Trust are seeking a suitably experienced contractor who is able to evidence working within the education sector. The successful contractor will already have a strong operational base within the South-West, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

A suitable Computer Aided Facilities Management (CAFM) system is expected to be required with a client-facing portal or dashboard providing live access to documents, management data, asset reports and current PPM status. Ideally this would be linked to the successful Contractor’s Helpdesk to display outstanding actions and logged jobs with works quotations and completion status.

The duration of the contract being offered is for an initial three-year period commencing on 1 April 2022 and concluding on 31 March 2025, with the potential to extend for a further period of two 12-month periods (+1 +1). This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.

The contract being offered within this tender will be on a guaranteed performance basis.

See the SQ document for more details.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,450,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/04/2022 / End: 31/03/2027
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/E6W59P76DH


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 29/09/2021 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 22/11/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Weston-super-Mare:-Facilities-management-services./E6W59P76DH

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/E6W59P76DH
VI.4) Procedures for review
VI.4.1) Review body:
Priory Learning Trust
Queensway, Weston-super-Mare, BS22 6BP, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 22/09/2021

Annex A