UK-Lincoln: School catering services.

UK-Lincoln: School catering services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Lincoln Anglican Academy Trust
103 Newport, Lincoln, LN1 3EE, United Kingdom
Tel. +44 1276673880, Email:
Main Address:

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Lincoln Anglican Academy Trust ~ Catering Tender
Reference number: Not Provided

II.1.2) Main CPV code:
55524000 - School catering services.

II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide Catering services for Lincoln Anglican Academy Trust

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,000,000


II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKF3 - Lincolnshire

Main site or place of performance:

II.2.4) Description of the procurement: The successful Supplier will be required to provide Catering services for Lincoln Anglican Academy Trust

The contract covers the scope for the provision of all catering services within each of the schools currently being tendered, which includes the provision for all hospitality and free issue requirements. The service requirement covers a combination of meals freshly cooked on site and also delivered in meals

To confirm - the process is to be to be inclusive of the requirements for the following locations:
Ulceby St Nicholas Church of England Primary School
East Ravendale Church Of England Primary School
Canon Peter Hall CofE Primary School
St Peter’s C of E Primary Academy
Wrawby St Mary's CofE Primary School (from March 2022)

The duration of the contract being offered is three years commencing on 1st September 2021 and concluding on 31 August 2024, with the potential for an extension of up to a further two years. The contract being offered is based on a guaranteed performance basis.

Please note that the successful Supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of £5,000.00 plus VAT. This fee will be invoiced immediately after the 10 day standstill period ends (by 31 July 2021). To ensure transparency, you will clearly show within your management fee a breakdown of this consultancy fee, over the length of the contract. The total full fee will be paid by the successful Supplier, in full to The Litmus Partnership, by no later than 31 August 2021.
It is expected that the successful Supplier will work very closely with the Client and engage with the school curriculum moving forwards into this contract term.
The Client wishes for the successful Supplier to be able to offer innovation and to make some changes to the service provision within the school during the course of the new contract term.

For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable.

The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Client on the contract performance. It is imperative that an open book policy is offered to ensure that the School has total clarity on financial performance of the contract.

The Client is seeking both innovation and the application of current food trends within the tender submissions and would expect as a result of this to be able to identify ‘Best Value’ in both financial and qualitative terms and work in partnership with the chosen Supplier moving into this contract term.

It is anticipated that the number of schools wishing to participate in the tender will grow during the course of the tender process and also during the life of the contract as new schools join the Trust. The provision of catering services to these schools when they have joined will fall under the scope of this contract if required. As further schools in addition to those listed join, the contractor will pay a consultancy fee to the Litmus Partnership prior to the commencement of the service.

The successful Supplier will be expected to provide the catering services within these additional schools using the same costing model, ratios, etc that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust

Please see SQ document for further information.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2021/S 000-003738

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract: 15/07/2021

V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Caterlink, 03732298
300 Thames Valley Park Drive, Reading, United Kingdom
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1,000,000
Total value of the contract/lot: 1,216,290
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
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VI.4) Procedures for review

VI.4.1) Review body
Lincoln Anglican Academy Trust
Lincoln, LN1 3EE, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 04/08/2021