UK-Essex: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
The FitzWimarc School
Hockley Road, Rayleigh, Essex, SS6 8EB, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.fitzwimarc.com/
NUTS Code: UKH3

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: The FitzWimarc School ~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide cleaning services for The FitzWimarc School.

The FitzWimarc school is a comprehensive 11-18 school with about 1700 students and 220 staff. The school is extremely proud of its excellent reputation, not only within the town of Rayleigh but across the county of Essex. Our traditional values, where a caring, supportive environment is reinforced by high standards of behaviour, allow each and every child to develop a lifelong love of learning

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 894,750

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKH3 - Essex

Main site or place of performance:
Essex


II.2.4) Description of the procurement: The successful Supplier will be required to provide cleaning services for The FitzWimarc School.
School overview
The FitzWimarc school is a comprehensive 11-18 school with about 1700 students and 220 staff. The school is extremely proud of its excellent reputation, not only within the town of Rayleigh but across the county of Essex. Our traditional values, where a caring, supportive environment is reinforced by high standards of behaviour, allow each and every child to develop a lifelong love of learning
The school is oversubscribed and achieves above average examination results. A new block was opened in February 2020, housing the Dining Hall, and 12 classrooms and a new Reception and Front Office will open during the 2020-21 academic year.
Tender information:
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is for three years in duration from 1st August 2021 until 31st July 2024 with the option to extend upon agreement with the school, for a maximum of a further 2-year period. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
At present our Cleaning contractor provides equivalent of 301.5 hours cleaning per week. This cleaning is provided across 43 weeks of the year (39 weeks term time plus 4 weeks during school closure as agreed with the school).
Cleaning is provided by
•1 working supervisor
•14 cleaning operatives
There is one member of the team in addition to supervisor who attends during the day to service toilets.
The current incumbent contractor is Birkin Cleaning Services
Birkin adhered to the LGPS and3 members of staff who TUPE transferred to Birkin from the school are known to be members of this pension scheme.
Please be advised that the Trust has a minimum requirement for a contractor’s employer’s liability/ public liability and professional indemnity insurance of not less than £5,000,000.
The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m
The annual value of the current contract is £ 178,950 and therefore the total value of this contract over the maximum 5-year term is £894,750

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2021/S 000-000775



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 000775
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 30/06/2021

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 4

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Birkin Cleaning Services Ltd, 01057375
5 Silver Court, Watchmead, Welwyn Garden City, AL7 1LT, United Kingdom
NUTS Code: UKH23
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 909,295
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=614960377

VI.4) Procedures for review

VI.4.1) Review body
The FitzWimarc School
Hockley Road, Rayleigh, Essex, SS6 8EB, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 29/07/2021