UK-Hertfordshire: School catering services.

UK-Hertfordshire: School catering services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
St Mary's Catholic School
Windhill, Bishop's Stortford, Hertfordshire, CM23 2NQ, United Kingdom
Tel. +44 1276673880, Email:
Main Address:
NUTS Code: UKH23

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: St Mary's Catholic School ~ Catering Tender
Reference number: Not Provided

II.1.2) Main CPV code:
55524000 - School catering services.

II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide catering services for St Mary’s Catholic School.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 804,810


II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKH23 - Hertfordshire

Main site or place of performance:

II.2.4) Description of the procurement: St. Mary’s Catholic School in Bishop’s Stortford is an Ofsted ‘Outstanding’ secondary school of approaching 1,150 students (Sept 2021) and 150 staff. Over the last 6 years the school has gone from strength to strength in exam results (year on year setting new records), securing a fantastically strong financial position, pupil expansion and growth (rolling forward from 5FE to 6FE and now 7FE), securing over £7m in Capital Bids, and achieving Outstanding in every category of its most recent inspection (2018). However, what St. Mary’s is most proud of is the safe, happy and friendly feel that every visitor always remarks upon: St. Mary’s Catholic School are proud of the holistic focus of the school in order to develop students academically, spiritually, emotionally and physically. There is a true sense of community, where every student and member of staff can feel valued and plays their part.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing school facilities for pupils, staff and guests. The school is co-ed with year groups 7 – 11, plus a 6th form for years 12 and 13. There will be 1,150 students on roll and 150 teaching and support staff for September 2021. The school expects a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly. The winning contractor will also enjoy the benefit of a brand new fully refurbished dining room, ready to open in September 2021.

The contract being tendered is for two years in duration 1st September 2021 to 31st August 2023 with the option to extend for up to a further 3 years at the discretion of the client.

St. Mary’s is in the final stages of becoming a Multi Academy Trust with 7 other schools. As a 8 school Trust, there is a possibility that all 8 schools may look to tender their catering services under one Trust wide contract for 1st September 2023 (yet to be confirmed)

This contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the School for the duration of this contract.
The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all catering services within the School, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School meals are to be charged based on consumption and at net food cost and hospitality will be charged based on consumption and at net food cost.

Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

The value of the current contract is determined by sales: -
ANNUAL SALES FROM April 19 – March 2020
Pupil meals income£158,739 approximately
Adult meals income£2,223 approximately
Total sales £160,962 approximately

The figures above show the last full annual period not affected by COVID19 restrictions.

Therefore the value of the term of the contract is approximately £804,810 (total annual sales as above x 5, reflecting the maximum 5-year contract term).

However, the catering facility is not at present operating at full efficiency, and that is part of the reason for tender. It should be expected that an efficient operation would bring this contract well in excess of £1million.

Please see the SQ documents for more details.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information: To respond to this opportunity please click here:

Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2021/S 000-006013

IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 006013
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract: 29/06/2021

V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 5

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Aspens Services Limited, 06561073
Teme House, Whittington Road, Whittington, WR5 2RA, United Kingdom
NUTS Code: UKG12
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 1,340,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:

VI.4) Procedures for review

VI.4.1) Review body
St Mary's Catholic School
Windhill, Bishop's Stortford, Hertfordshire, CM23 2NQ, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 29/07/2021