UK-Surrey: School catering services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Collingwood College
Kingston Road, Camberley, Surrey, GU15 4AE, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.collingwoodcollege.com/
NUTS Code: UKJ2

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Collingwood College ~ Catering Tender
Reference number: Not Provided

II.1.2) Main CPV code:
55524000 - School catering services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide catering services for Collingwood College.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,852,895

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKJ2 - Surrey, East and West Sussex

Main site or place of performance:
Surrey, East and West Sussex


II.2.4) Description of the procurement: The successful Supplier will be required to provide catering services for Collingwood College.

Collingwood College is a secondary school in Camberley, Surrey, which was created in 1971 through the amalgamation of Bagshot County Secondary School, Barossa County Secondary School and Frimley and Camberley Grammar School. In 1994 the College became a self-governing technology College and was designated in 2007 as a High-Performing Specialist School.

In July 2011, the College became the first High Performing Secondary Academy in Surrey Heath. It is one of Surrey’s largest secondary schools, delivering consistently excellent outcomes for students studying a broad and challenging curriculum.

The College’s Year 7 PAN (Planned Admission Number) is 300. Places were oversubscribed in 2020 and first preferences for admissions have increased in each of the last 7 years. There are currently 222 students in the College’s Sixth Form.

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of service within the existing College facilities for pupils, staff and guests. The College is co-ed with year groups 7 – 11, plus a 6th form for years 12 and 13. There are currently 1727 students on roll and 225 teaching and support staff. The College expects a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The College would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for three years in duration from 1st September 2021 to 31st August 2024 with the option to then extend for up to a further 2 years at the discretion of the client. This contract will operate as a Guaranteed Performance Contract, with the successful contractor offering the College a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the College for the duration of this contract.

Each year the College is open for students to attend on 187 days.

The contract offered covers the scope for the provision of all catering services within the College, which currently includes breakfast club, morning break, lunch, all hospitality and free issue requirements. Free school meals are to be charged based on consumption and at net food cost and hospitality will be charged based on consumption and at net food cost.

Whilst the College prioritises value for money as a key objective of the competitive tender process, the Governing Body is not obliged to accept the lowest price.

The annual total sales for Jan - Dec 2019 was £370,579

Jan – Dec 2019 is the last full annual period prior to COVID-19 disruption so sales figures for this period have been used to value the contract at its ‘usual’ value before COVID impacted and reduced sales.

Therefore the value of the term of the contract is £1,852,895 (total annual sales as above x 5, reflecting the maximum 5-year contract term)
The College expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The College expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.

The College believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning.

As a College who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor’s tender submission would be welcomed.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2021/S 000-001373



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 001373
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 14/06/2021

V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 6

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Innovate Services, 06420662
St Andrews House,, West Street, Woking, GU21 6EB, United Kingdom
NUTS Code: UKJ2
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 2,631,805
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=614537471

VI.4) Procedures for review

VI.4.1) Review body
Collingwood College
Kingston Road, Camberley, Surrey, GU15 4AE, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 28/07/2021