UK-London: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Parliament Hill School
Highgate Road, London, NW5 1RL, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.parliamenthill.camden.sch.uk/
NUTS Code: UKI

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Parliament Hill School & William Ellis School ~ cleaning tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Parliament Hill School & William Ellis School at the following sites:

Parliament Hill School
Highgate Road
London
NW5 1RL


William Ellis School
Highgate Road
London
NW5 1RN

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 269,320

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKI - LONDON

Main site or place of performance:
LONDON


II.2.4) Description of the procurement: Parliament Hill school and William Ellis school are sited side by side forming one campus.

Parliament Hill school educates girls from Y7 to Y11 and William Ellis school educates boys from Y7 to Y11. In the 6th form years Y12 and Y13, there is a joint provision across the schools.

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for both schools. Each school has their own facilities with a joint 6th form centre. The Schools would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for three years in duration from 1st September 2021 to 31st August 2024 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of cleaning services.
The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. On staff professional days only 1 cleaner will be needed. There will be a further 25 days of deep cleaning to be carried out during school holiday periods. 15 days in Summer holiday, the other 10 days to be agreed with the school and the cleaning company.
The contract offered covers the scope for the provision of all cleaning services within the School, which currently includes each school with their own facilities plus a joint 6th form centre.

Square Metres – Floor Space:
William Ellis School is 7,730 sq metres – the square meterage requiring cleaning within the contract would be 7,268. (excludes the canteen and kitchen)
Parliament Hill School is approx. 11,000 sq metres.
Joint 6th form Centre is 722 sq metres

Current contract costs excluding VAT:
Joint 6th form - £12,943
Parliament Hill School – £126,379 Current staffing cost for directly employed staff including on cost, plus £28k for 3 agency staff
William Ellis School - £86,542
Total contract value = £1,269,320 (3+2 year contract)

Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. Both schools are committed to paying the London Living Wage. The main contract will need to be split into 3 subcontracts with costings for each.
Parliament Hill School and William Elis School expect the successful contractor to enable the continued development of cleaning services. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the school/
The School believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time, therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students .

As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century.

Please be advised that this contract will be let on a 3 + 2 years basis.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: To respond to this opportunity please click here: http://litmustms.co.uk/respond/3WP262A6EE


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Not Provided


IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 594954
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 01/06/2021

V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 7

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
City West Support Services, 07320590
Lygon house, 50 London Road, Bromley, BR1 3RA, United Kingdom
NUTS Code: UKJ4
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 683,838
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=605306334

VI.4) Procedures for review

VI.4.1) Review body
Parliament Hill School
London, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 24/06/2021