UK-Cheltenham: School cleaning services.

UK-Cheltenham: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Gloucestershire Learning Alliance, 07690119
Tobyfield Road, Bishops Cleeve, Cheltenham, GL52 8NN, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.gloucslearningalliance.org.uk
NUTS Code: UKK13

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Gloucestershire Learning Alliance ~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the Gloucestershire Learning Alliance. There are currently 8 Schools included within this tender, including 1 new build which is currently under construction but will be opening in September 2021:

•Badsey First School ~ https://www.badseyfirstschool.org.uk/
•Bishops Cleeve Primary Academy ~ https://www.bishopscleeve.gloucs.sch.uk/
•Great Oldbury School, new build school ~ https://www.greatoldbury.org.uk/#
•Longford Park Primary Academy ~ https://www.longfordpark.org.uk/
•Rowanfield Infant School ~ https://www.rowanfieldinfant.co.uk/
•Rowanfield Junior School ~ https://www.rowanfield-junior.gloucs.sch.uk/
•Springbank Primary Academy ~ https://www.springbankpri-ac.gloucs.sch.uk/
•Tredington Community Primary Academy ~ http://www.tredington.gloucs.sch.uk/website

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,020,000

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKK13 - Gloucestershire

Main site or place of performance:
Gloucestershire


II.2.4) Description of the procurement: The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for the Gloucestershire Learning Alliance. There are currently 8 Schools included within this tender, including 1 new build which is currently under construction but will be opening in September 2021:

•Badsey First School ~ https://www.badseyfirstschool.org.uk/
•Bishops Cleeve Primary Academy ~ https://www.bishopscleeve.gloucs.sch.uk/
•Great Oldbury School, new build school ~ https://www.greatoldbury.org.uk/#
•Longford Park Primary Academy ~ https://www.longfordpark.org.uk/
•Rowanfield Infant School ~ https://www.rowanfieldinfant.co.uk/
•Rowanfield Junior School ~ https://www.rowanfield-junior.gloucs.sch.uk/
•Springbank Primary Academy ~ https://www.springbankpri-ac.gloucs.sch.uk/
•Tredington Community Primary Academy ~ http://www.tredington.gloucs.sch.uk/website

The Trust is seeking a suitably experienced contractor who has current experience of working within the Primary School and Multi Academy Trust market place, ideally with a strong operational base within the Gloucestershire area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.

The services across the Trust is currently a mix of inhouse and outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.

The Contractor may be asked to undertake works not included in the Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.

The contract will commence on 1 August 2021 for an initial contract period of three years, with the option to extend the contract for a further three years. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the option to further extend.

The current value of the contract is £170,000.00 per annum. This contract will be fixed price in nature. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.

The Gloucestershire Learning Alliance is expected to grow in the number of schools becoming part of the trust during this contract period, and the provision of cleaning services within these schools when they have joined the Gloucestershire Learning Alliance will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc that they applied to their successful tender submission for Gloucestershire Learning Alliance at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Gloucestershire Learning Alliance MAT.

Please note: Further school’s may be added to the contract during the tender process and during the life of the contract as detailed above.

See SQ Document for further information.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: To respond to this opportunity please click here: http://litmustms.co.uk/respond/89723T89RW


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Not Provided


IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 520597
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 17/05/2021

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 4

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Purgo Supply Services Limited, 08665358
193 Castelnau, London, SW13 9ER, United Kingdom
NUTS Code: UKI6
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 1,068,280
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=605285524

VI.4) Procedures for review

VI.4.1) Review body
Gloucestershire Learning Alliance
Cheltenham, GL52 8NN, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 24/06/2021