UK-Gloucestershire: School catering services.
Section I: Contracting Authority
I.1) Name and addresses
Winchcombe School, 07606409
Greet Road, Winchcombe, Cheltenham, Gloucestershire, GL54 5LB, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://winchcombeschool.co.uk/
NUTS Code: UKK13
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/366H6582Y2
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Winchcombe School ~ Catering Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
55524000 - School catering services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The successful Supplier will be required to provide catering services for Winchcombe School.
II.1.5) Estimated total value:
Value excluding VAT: 104,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKK13 Gloucestershire

II.2.4) Description of procurement: The successful Supplier will be required to provide catering services for Winchcombe School.

Winchcombe School is set in a beautiful countryside location that serves to inspire and develop our pupils to become confident individuals. We have a well-developed and extensive careers and enrichment programme that offers pupils opportunities to explore their ideas for the future and experience different places.

Our motto is ‘Achieving Success Together’ whilst pupils and staff work hard each day to build that success we also have an active and engaged group of parents (94% of said they would recommend the school to another parent Ofsted 2018) along with a dedicated and skilled governing body who contribute to Winchcombe School’s family ethos.

The School Values include:
•Attitude: We work hard each day to achieve our potential
•Stewardship: We care for the environment around us
•Pride: We take pride in ourselves and in our school
•Integrity: We are truthful, respectful and honest
•Resilience: We show determination to persevere and progress
•Enjoy: We celebrate the achievements of others and ourselves
•Success: We will succeed by living these values every day

The Client recognises that School food standards provide an important nutritional safety net for pupils, therefore all food and drink provided by or on behalf of the School shall comply with the school food standards legislation. The Client requires year one menus to be fully compliant with the Food for Life Silver standard. The School also recognises the need for proactive marketing of popular, healthy menu items, to maximise pupil uptake and move increasingly towards cost neutral catering’.

The guaranteed performance contract will be for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of the school governing body.

The Client intends to focus heavily on healthy, fresh, seasonal, locally sourced produce prepared on-site and sees the catering service as an exciting opportunity to complement the overall pupil experience, through the regular introduction of new ingredients, themed and promotional events. The successful Supplier will be required to play their part in acting as a catalyst for improvement of the pupil experience.
The client requires the successful contractor to be extremely engaged in leveraging the catering service, to the benefit of pupils and the local community alike, proactively supporting an active school calendar, with multiple promotions in any given month. A pupil centric ethos is required in practise, continuing the high level of pupil engagement that the School has previously developed.

Winchcombe School is in the process of increasing the current dining room capacity to cater for an increase in pupil numbers, rising from the current 490 to circa 550. The School is also developing a gym and outside ‘Quadrant’ dining area, which shall be provisioned with tables and seating, enabling greater flexibility as required. The vision is to encourage more pupils to sit and enjoy their meal, rather than have to ‘Grab & Go’ due to restricted seating capacity.

Where you identify that a level of inward capital investment is required, you shall be asked to provide full details of the equipment that you propose, the cost associated and a justifiable reason as to why this investment will enhance the current service.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 104,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/08/2021 / End: 31/07/2026
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: http://litmustms.co.uk/respond/366H6582Y2


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 11/12/2020 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 15/01/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Gloucestershire:-School-catering-services./366H6582Y2

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/366H6582Y2
VI.4) Procedures for review
VI.4.1) Review body:
Winchcombe School
Gloucestershire, GL54 5LB, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 29/10/2020

Annex A