UK-Cheshunt: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
St Mary's CE High School
Lieutenant Ellis Way, Cheshunt, EN7 5FB, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: http://www.st-maryshigh.herts.sch.uk
NUTS Code: UKH23

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: St Mary's CE High School ~ Cleaning Services Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide cleaning services for St Mary’s CE High School.
St Mary’s CE High School in Cheshunt, Hertfordshire, is a secondary school for 11 to 19 year olds with 1,244 students and 168 staff, who benefit from a superb ‘state of the art’ building which opened in April 2010, providing excellent learning facilities for students.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 650,000

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKH23 - Hertfordshire

Main site or place of performance:
Hertfordshire


II.2.4) Description of the procurement: The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1 September 2020 to 31 August 2023 with the option to extend for a maximum of a further two years at the discretion of the Client. The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Current cleaning arrangement:
At present there are 23 cleaning posts at the School where the structure is:
•20 cleaning operatives ~ 200 hours per week (20 posts x 10 hours per week)
•1 cleaning operative ~ 15 hours per week (1 post x 15 hours per week)
•1 cleaning operative ~ 12 hours per week (1 post x 15 hours per week)
•1 cleaning operative ~ 9.5 hours per week (1 post x 9.5 hours per week)
 
Please be advised that
•The cleaning service is currently run in-house and the School’s site staff line manage the cleaning team
•All cleaning is currently carried out after school
•There are currently 12 cleaning staff in the Local Government Pension Scheme (LGPS)
•The Client has a minimum requirement for a Supplier’s employers liability / public liability and professional indemnity insurance of £5 million
•The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is £1 million
The annual value of the current contract is £123k (the total cost per annum at present).
Therefore, the value of this contract is £615k.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/2445BX289R


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Competitive Dialogue


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No


IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2020/S 27-63400



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 063400
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 15/06/2020

V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 3

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Cleantec Services Limited, 04155336
Unit 2, Handford Court, Garston Lane, Watford, WD25 9EJ, United Kingdom
NUTS Code: UKH23
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 700,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=525567639

VI.4) Procedures for review

VI.4.1) Review body
St Mary's CE High School
Cheshunt, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 14/09/2020