UK-Northants: School catering services.
Section I: Contracting Authority
I.1) Name and addresses
Pathfinder Schools
Greening Road, Rothwell, Northants, NN14 6BB, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://pathfinderschools.org.uk/
NUTS Code: UKF2
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/76B73JGUWM
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Pathfinder Schools ~ Catering Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
55524000 - School catering services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The successful Supplier will be required to provide catering services for Pathfinder Schools
II.1.5) Estimated total value:
Value excluding VAT: 4,500,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKF2 Leicestershire, Rutland and Northamptonshire

II.2.4) Description of procurement: Pathfinder Schools are a growing family of schools, built on a commitment to the development of the children and young people in the communities we serve. Based in the heart of Northamptonshire, our Academy Trust exists to deliver the very best educational outcomes for every learner. Built upon a foundation of independence, we empower young people to broaden their horizons and open their minds to new opportunities. Inspired and supported by these values, we seek to develop the characteristics of effective learners in our children so that, whatever their future holds, they can approach this with character, confidence and resilience.

The successful Supplier will be required to provide catering services for Pathfinder Schools (Formerly Montsaye Community Learning Partnership) at the following locations;
•Montsaye Academy
•Rothwell Junior School
•Rothwell Victoria Infant School
•Loatlands Primary School
•Havelock Junior School
•Havelock Infant School
•Wilbarston C of E Primary School
•Rushton Primary School
•Hawthorn Community Primary School
•Naseby C of E Primary Academy

Please note – Montsaye Academy is currently going through the process of being re-brokered and depending on the outcome of this, may be withdrawn from the tender process at any time.

The contract covers the scope for the provision of all catering services at each of the above schools, which also includes all hospitality and free issue requirements.

The successful Supplier will be expected to source all fresh produce on a local basis, especially fresh meat, bakery and fruit and vegetables. Contractors will need to demonstrate their approach to sustainability and how the supply carbon footprint can be minimised.

The overall emphasis for this service is on achieving ‘best value’ and the successful Supplier will be expected to demonstrate innovation, flexibility and commercialism.

The contract being offered commences on 1 September 2024 for an initial three-year period and will operate on a fixed cost basis.

Please note that the successful Supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of £8,000.00 plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends w/e 26 July 2024. To ensure transparency, you will clearly show within your management fee a breakdown of this consultancy fee, over the length of the contract. The total full fee will be paid by the successful Supplier, in full to The Litmus Partnership, by no later than Friday 16 August 2024

If the number of schools within The Trust grows during the course of this contract. The provision of catering services to these schools when they have joined will fall under the scope of this contract if required.

The successful Supplier will be expected to provide the catering services within these additional schools using the same costing model, ratios, etc that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
The approximate current value of this contract is c. £900,000 p.a.

Please see SQ Document for more information.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 4,500,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/09/2024 / End: 31/08/2029
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/76B73JGUWM


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted Acclerated
Justification for the choice of accelerated procedure: September start date
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 19/04/2024 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 13/05/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Northants:-School-catering-services./76B73JGUWM

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/76B73JGUWM
VI.4) Procedures for review
VI.4.1) Review body:
Pathfinder Schools
Greening Road, Rothwell, Northants, NN14 6BB, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 25/03/2024

Annex A



IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
Montsaye Academy
Greening Road, Rothwell, Northants, NN14 6BB, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.montsaye.northants.sch.uk/
NUTS Code: UKF2

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
2: Contracting Authority
Rothwell Junior School
Gladstone Street, Rothwell, Northamptonshire, NN14 6ER, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://rothwellschools.org.uk/
NUTS Code: UKF2

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
3: Contracting Authority
Rothwell Victoria Infant School
School Lane, Rothwell, Northamptonshire, NN14 6HZ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://rothwellschools.org.uk/
NUTS Code: UKF2

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
4: Contracting Authority
Loatlands Primary School
Harrington Road, Desborough, Northamptonshire, NN14 2NJ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.loatlandsprimary.net/
NUTS Code: UKF2

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
5: Contracting Authority
Havelock Junior School
Havelock Street, Desborough, Northamptonshire, NN14 2LU, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.havelockschools.org.uk/
NUTS Code: UKF2

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
6: Contracting Authority
Havelock Infant School
Havelock Street, Desborough, Northamptonshire, NN14 2LU, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.havelockschools.org.uk/
NUTS Code: UKF2

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
7: Contracting Authority
Wilbarston Church of England Primary School
School Lane, Wilbarston, Market Harborough, Leicestershire, LE16 8QN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.wilbarston.northants.sch.uk/
NUTS Code: UKF2

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
8: Contracting Authority
Rushton Primary School
Station Road, Rushton, Northamptonshire, NN14 1RL, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.rushton.school/
NUTS Code: UKF2

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
9: Contracting Authority
Hawthorn Community Primary School
Hawthorn Road, Kettering, Northamptonshire, NN15 7HT, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.hawthornprimarykettering.co.uk/
NUTS Code: UKF2

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
10: Contracting Authority
Naseby Church of England Primary Academy
School Lane, Naseby, Northamptonshire, NN6 6BZ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.nasebyschool.co.uk/
NUTS Code: UKF2