UK-Cornwall: School cleaning services.
Section I: Contracting Authority
I.1) Name and addresses
Alverton Primary School
Toltuff Crescent, Penzance, Cornwall, TR18 4QD, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.tpacademytrust.org/web/
NUTS Code: UKK3
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/4P82CM62DM
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Truro & Penwith Academy Trust (TPAT) ~ Cleaning Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
90919300 - School cleaning services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: The successful Supplier will be required to provide a comprehensive cleaning service for Truro & Penwith Academy Trust, otherwise known as TPAT.
II.1.5) Estimated total value:
Value excluding VAT: 3,280,670
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKK3 Cornwall and Isles of Scilly

II.2.4) Description of procurement: The duration of the contract being offered is for an initial three-year period commencing on 01 September 2024, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term.
The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. While the Trust will be the principal contracting authority, each School will have its own individual budget for input hours reconciliation.
The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
Currently, the cleaning services across each of these Schools are outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Please see SQ document for more information.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 3,280,670
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/09/2024 / End: 31/08/2029
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 26/01/2024 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 26/02/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Cornwall:-School-cleaning-services./4P82CM62DM

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/4P82CM62DM
VI.4) Procedures for review
VI.4.1) Review body:
Alverton Primary School
Toltuff Crescent, Penzance, Cornwall, TR18 4QD, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 11/12/2023

Annex A



IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
Alverton Primary School
Toltuff Crescent, Penzance, Cornwall, TR18 4QD, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: http://www.alverton.org.uk/web/
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
2: Contracting Authority
Berrycoombe Community Primary School
Berrycoombe Vale, Bodmin, Cornwall, PL31 2PH, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.berrycoombeschool.co.uk/web/
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
3: Contracting Authority
Bodriggy Academy
Humphry Davy Lane, Hayle, Cornwall, TR27 4DR, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.bodriggyacademy.info/
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
4: Contracting Authority
Cape Cornwall School
Cape Cornwall Road, St Just, Penzance, Cornwall, TR19 7JX, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://cape.cornwall.sch.uk/
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
5: Contracting Authority
Cardinham School
Cardinham, Bodmin, Cornwall, PL30 4BN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.cardinhamschool.co.uk/web
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
6: Contracting Authority
Gulval School
School Lane, Penzance, Cornwall, TR18 3BJ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://gulvalschool.org.uk/
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
7: Contracting Authority
Hayle Academy
Highlanes, Hayle, Cornwall, TR27 4DN, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.hayleacademy.net/
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
8: Contracting Authority
Kehelland Village School
Kehelland, Camborne, Cornwall, TR14 0DA, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.kehellandschool.co.uk/web
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
9: Contracting Authority
Lanivet Community Primary School
Honeys Hill, Lanivet, Bodmin, PL30 5HE, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.lanivet.cornwall.sch.uk/web/
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
10: Contracting Authority
Mullion School
Meaver Road, Helston, Mullion, Helston, TR12 7EB, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.mullionschool.org.uk/
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
11: Contracting Authority
Mullion Community Primary School
Willis Vean, Mullion, Helston, Cornwall, TR12 7DF, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.mullion-ji.cornwall.sch.uk/web
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
12: Contracting Authority
Newlyn School
Carne Road, Newlyn, Penzance, Cornwall, TR18 5QA, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.newlynschool.co.uk/web
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
13: Contracting Authority
Pensans CP School
Madron Road, Penzance, Cornwall, TR20 8UH, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.pensansprimary.co.uk/web
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
14: Contracting Authority
Sennen Community Primary Academy
Sennen, Penzance, Cornwall, TR19 7AW, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.sennen.cornwall.sch.uk/web
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
15: Contracting Authority
St Dennis Primary Academy
Carne Hill, St Dennis, St Austel, PL26 8AY, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.stdennis.academy/
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
16: Contracting Authority
St Ives School
Higher Tregenna, St Ives, Cornwall, TR26 2BB, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.stivesschool.net/web/
NUTS Code: UKK3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
17: Contracting Authority
St Just Primary School
Bosorne Road, St Just, Penzance, Cornwall, TR19 7JU, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.stjustprimary.org.uk/web
NUTS Code: UKK3