UK-Northampton: School catering services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
East Midlands Academy Trust
Pyramus House, Roman Way, Grange Park, Northampton, NN4 5EA, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://emat.uk/
NUTS Code: UKF2

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: East Midlands Academy Trust ~ Catering Tender
Reference number: Not Provided

II.1.2) Main CPV code:
55524000 - School catering services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide catering services for East Midlands Academy Trust, which also includes all hospitality and free issue requirements.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 8,476,666.42

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKF2 - Leicestershire, Rutland and Northamptonshire

Main site or place of performance:
Leicestershire, Rutland and Northamptonshire


II.2.4) Description of the procurement: The Trust is an established Multi Academy Trust (MAT) which currently includes the following academies where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement. The schools which currently form the Trust are: Northampton International Academy Castle Academy Hardingstone Academy Stimpson Avenue Academy Prince William School Orchard Academy Shepherdswell Academy Seven schools are part of this tender and are split into two hubs (please see above) we are seeking tender submissions on a hub-by-hub basis or for the whole contract (two hubs), however the East Midlands Academy Trust reserves the right to award the contract should it be deemed prudent in lots of one or two The contract being tendered is for three years in duration from 1 September 2023 until 31 August 2028, there will be the option to extend the contract for a further period of three years on a 1 + 1 + 1 basis on the same terms and conditions excluding the right to further extend beyond six years in duration. The contract being offered and will be guaranteed performance in nature. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations across all Schools. These new standards of operation should meet the needs of the pupils in both the Pre School, Primary and Secondary Schools moving forwards into this contract term, recognising that different food offers and menus will be required for each sector. It is our aim to enhance the use of local suppliers for all fresh foods which should include, fruit and vegetables, dairy products, eggs, meat and bakery products. The current range of foods needs to be expanded. Regular customer engagement will be required to ensure this is the case moving into the contract term. The contract will operate on guaranteed cost or surplus per year for each school with all universal free school meals, free school meals and hospitality being charged based on consumption and at net food cost. The approximate cost of the contract per annum is £500,000.00 plus VAT (please note that this was for 2020/2021 which wasn’t necessarily a representative year). The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and also within the successful contractor’s organisation, thus working to deliver the East Midlands Academy Trust’s environmental policies. Your approach to sustainability should mirror that of the East Midlands Academy Trust. The terms and conditions of employment and recognition offered to the catering operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum. The Trust is expected to grow in the number of schools during this contract period, and the provision of catering services within these schools when they have joined the Trust will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc. that they applied to their successful tender submission for The Trust at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust. Please see the SQ document for more information

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/39CAERKF6Z


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2022/S 000-019950



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 23/06/2023

V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Aspens Services Ltd, 06561073
Ground Floor, Teme House Whittington Hall Whittington Road, Whittington, United Kingdom
NUTS Code: UKG12
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 3,000,000
Total value of the contract/lot: 8,476,666.42
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=800105639

VI.4) Procedures for review

VI.4.1) Review body
East Midlands Academy Trust
Pyramus House, Roman Way, Grange Park, Northampton, NN4 5EA, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 08/08/2023