UK-Caldicot: School catering services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Caldicot School
Mill Lane, Caldicot, NP26 5XA, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.caldicotschool.com/
NUTS Code: UKL21

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Caldicot School ~ Catering Tender
Reference number: Not Provided

II.1.2) Main CPV code:
55524000 - School catering services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide catering services for Caldicot School (the Client). The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 2,784,166

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKL21 - Monmouthshire and Newport

Main site or place of performance:
Monmouthshire and Newport


II.2.4) Description of the procurement: The successful Supplier will be required to provide catering services for Caldicot School (the Client). The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements. The duration of the contract being offered is three years commencing on 1 August 2023 and concluding on 31 July 2026 and will be on a guaranteed performance basis offering a fixed annual return to Caldicot School. There will be the option to extend the contract for a further term excluding the right to further extend. The contract being offered and will be guaranteed performance in nature. The contract currently offers a zero-cost option to Caldicot School with all hospitality and free issues being charged at net food cost only, this is approx. £20k per annum. It is expected that the successful contractor will have experience in the requirements of the Healthy Eating in Schools (Nutritional Standards & Requirements) (Wales) Regulations 2014 ~ http://gov.wales/topics/educationandskills/schoolshome/foodanddrink/healthy-eating/?lang=en ~ and be able to offer innovation and forward thinking during this contract term. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of all catering services within the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent high standards of food operations within the School. Regular customer and parental engagement will be required to ensure this is the case moving into the contract term These new standards of operation should meet the needs of the pupils’ moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. It is one of the objectives of this tender that the successful contractor will utilise the local supply chain and farming” belt” in Monmouthshire and Wales to source all fresh produce, namely being: Bakery Products Meat Fruit and Vegetables Dairy Products As you can appreciate, working with the local community is something that the School strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from Welsh local suppliers (within a 20-mile radius of the School): Caldicot School also seeks to ensure that the catering operation will have the following objectives from 1 August 2023: 1.The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students 2.Better value for money to be provided ensuring that the students are consistently provided with a quality meal with reasonable portion sizes 3.A series of theme days are organised and run throughout the year with an exciting and robust marketing plan. 4.The successful contractor’s management team show a real interest in the School and its students moving into this contract term 5.Clear and transparent accounting The successful contractor is expected to maximise the use of all catering facilities through the adoption and employment of effective marketing policies and techniques. It will be the responsibility of the Contractor to develop specific marketing proposals to encourage a healthy approach to eating all signage, labels and menus should be bi-lingual in nature at all times. In addition, the successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and also within the successful contractor’s organisation, thus working to deliver to Caldicot School’s environmental policies. Your approach to sustainability should mirror that of Caldicot School’s. Please see the SQ document for more details.

II.2.5) Award criteria:

Price - Weighting: 10


II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2022/S 000-019948



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 30/05/2023

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Aramark Ltd, 00983951
Ascent 4 2 Gladiator Way Farnborough Aerospace Centre Farnborough, Hampshire, United Kingdom
NUTS Code: UKJ3
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 2,784,166
Total value of the contract/lot: 78,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=798609372

VI.4) Procedures for review

VI.4.1) Review body
Caldicot School
Mill Lane, Caldicot, NP26 6XA, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 27/07/2023