UK-Dagenham: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
James Cambell Primary School
Langley Crescent, Dagenham, RM9 6TD, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: http://www.jamescambell.com/
NUTS Code: UKH3

I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: James Cambell Primary School and Eastbury Primary School ~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide cleaning services for James Cambell Primary School and Eastbury Primary School. There are two school participating in this tender, as below, both are within the Partnership Learning Trust

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,284,101

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKH3 - Essex

Main site or place of performance:
Essex


II.2.4) Description of the procurement: Eastbury Primary School: At Eastbury Primary School we aim to provide a wonderful environment for all of our children to succeed and thrive in. We are a warm welcoming community, set in beautiful buildings and grounds which enhance our children’s learning. We are a 4-form entry school with 795 pupils from Nursery to Year 6. Our community includes a Deaf ARP and Special Needs Provision with a staff of 122. James Cambell Primary School: James Cambell is an inclusive and friendly primary school in the London Borough of Barking and Dagenham, determined to provide the best possible education for our children. The school comprises of an Infant and Junior school over one site including a Behaviour ARP. We are a 3-form school with 591 pupils Nursery – Year 6. We currently have 81 members of staff. The tender The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant and clean environment for both the pupils and staff at all schools. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide Schools that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is from 1st April 2023 until 31st July 2026 with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Contract value: Eastbury Primary School - The annual contract value is circa £150k James Cambell Primary School - The annual contract value is circa £145K The value of the new contract is therefore circa £1,475,000 See SQ document for more details.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted Accelerated
Justification for the choice of accelerated procedure: The cleaning tender for both James Cambell Primary School and Eastbury Primary School needs to start on 1 April 2023.

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2022/S 000-030717



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 01/03/2023

V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Barking and Dagenham Trading Partnership Limited, 10892844
The Cube Londoneast-UK Yew Tree Avenue, Dagenham, RM10 7FN, United Kingdom
NUTS Code: UKH3
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1,475,000
Total value of the contract/lot: 1,284,101
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=786836278

VI.4) Procedures for review

VI.4.1) Review body
James Cambell Primary School
Langley Crescent, Dagenham, RM9 6TD, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 06/06/2023

ANNEX A

I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
Eastbury Primary School
Dawson Avenue, Barking, IG11 9QQ, United Kingdom
Email: tenders@litmuspartnership.co.uk
Main Address: https://www.eps.barking-dagenham.sch.uk/
NUTS Code: UKH3