UK-Hertfordshire: School cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Queen Elizabeth's Girls' School
High Street, Barnet, Hertfordshire, EN5 5RR, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.qegschool.org.uk/
NUTS Code: UKH23

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Queen Elizabeth's Girls' School ~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90919300 - School cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Queen Elizabeth’s Girl’s School.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 700,000

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKH23 - Hertfordshire

Main site or place of performance:
Hertfordshire


II.2.4) Description of the procurement: Queen Elizabeth’s Girls’ School in Barnet is an 11-18 fully comprehensive state school with approximately 1200 students and 150 staff. We are proud to consistently be over-subscribed and a school of choice within the local community, with a strong reputation for educating women of the future. Our consistently high examination results place us in the top 1% of all schools nationally, which is an incredible achievement for a fully comprehensive state school. We continue to build on our strong results year on year and we are an emerging centre of excellence for a number of areas of our practice, having gained SSAT and DFE recognition.

We occupy a beautiful site with 29 acres of land, being conveniently located directly opposite High Barnet tube station. We have a range of buildings including:

•A main Victorian block dating back to 1888 (with various extensions over the years)
•A large sports centre and swimming pool
•The Meadway block which was opened in the 1960s
•The Lindani block which was opened in 2010.

Queen Elizabeth’s Girls’ School prides itself on its high standards across the board and we seek to provide an optimal learning environment which will support our students to flourish. We have invested significantly on further improving our facilities and we have ambitious plans for future expansion in order to support our school to become a centre of excellence for STEM subjects.

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for three years in duration 1st August 2022 to 31st July 2025 with the option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

Current cleaning arrangement:

•At present there are 13 cleaning staff employed
•The current incumbent contractor is DB Services
•There are not any incumbent members of cleaning staff who are members of the LGPS
•Please be advised that the school has a minimum requirement for a contractor’s employers liability/ public liability and professional indemnity insurance of £10 million.
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m
•The annual value of the current contract is £140,000
•Therefore the value of the term of the contract is £700,000 (annual value of the contract x 5)
•Please be advised that the winning contractor of this tender will be required to pay the cost of this tender directly to the Litmus Partnership upon contract award, of £4,950+VAT.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2022/S 000-003736



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 003736
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 27/06/2022

V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 7

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Lewis and Graves Partnership Limited, 08953594
Lewis & Graves House, 59 Brunel Road, Manor Trading Estate, Benfleet, SS7 4PS, United Kingdom
NUTS Code: UKH3
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 676,245
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=710555940

VI.4) Procedures for review

VI.4.1) Review body
Queen Elizabeth's Girls' School
High Street, Barnet, Hertfordshire, EN5 5RR, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 02/08/2022