UK-Wokingham: School catering services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
The Circle Trust
C/O St Crispin's School, London Road, Wokingham, RG40 1SS, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://thecircletrust.co.uk/
NUTS Code: UKJ11

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: The Circle Trust ~ Catering Tender
Reference number: Not Provided

II.1.2) Main CPV code:
55524000 - School catering services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide catering services for The Circle Trust.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 3,406,395

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKJ11 - Berkshire

Main site or place of performance:
Berkshire


II.2.4) Description of the procurement: The Circle Trust catering tender will consist of 6 Schools:

The Emmbrook School
Westcott Infant School
Nine Mile Ride Primary School
Shinfield Infant and Nursery School
St. Crispin’s Secondary School
Westende Junior School

The Circle Trust is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements across all school within The Circle Trust. The Trust would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for three years in duration from 1st September 2022 to 31st Aug 2025 with the option to extend for a maximum of a further 2 years at the discretion of the client. This contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the Schools a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with The Circle Trust for the duration of this contract.

The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that Schools will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all catering services within the Schools, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School meals are to be charged based on consumption with a margin attached and hospitality will be charged based on consumption and at net food cost.

Whilst the Trust prioritises value for money as a key objective of the Competitive Tender Process, the Trust Board is not obliged to accept the lowest price.

The value of the current contract is determined by the total sales values achieved at each school as per the below: -

Annual total sales per school for the period Sept 2018 – Aug 2019 (the last full year before covid disruption)

The Emmbrook School £173,348
Westcott Infant School £53,000
Nine Mile Ride Primary School £74,000
Shinfield Infant and Nursery School £87,111
St. Crispin’s Secondary School £251,280
Westende Junior School £42,540
Total annual sales across all schools = £681,279

Therefore the value of the contract is £3,406,395 (total annual sales across all schools as above x 5 for the 5 maximum year contract term)

The Trust expects the successful contractor to enable the continued development of catering at all schools through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients. The Trust expects the successful tenderer to evidence, through their bid, how they shall support and complement its values.

As a Trust who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding improvements here as part of the Contractor’s tender submission would be welcomed.

•Please be advised that this contract will be let on a 3 + 2 years basis.

•Please be advised that any schools that may join the Trust during the term of this catering contract may (at the discretion of the trust) – join this catering contract

•Please be advised that there are no incumbent members of catering staff in the Local Government Pension Scheme

Please see the SQ document for more information.

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2021/S 000-027562



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 027562
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 15/06/2022

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 4

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Aspens Services Limited, 06561073
Ground Floor, Teme House, Whittington Road, Whittington, Worcester, WR5 2RY, United Kingdom
NUTS Code: UKG12
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 2,309,335
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=710374155

VI.4) Procedures for review

VI.4.1) Review body
The Circle Trust
C/O St Crispin's School, London Road, Wokingham, RG40 1SS, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 02/08/2022