UK-Chislehurst: Cleaning services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Bullers Wood Multi Academy Trust
St. Nicolas Lane, Logs Hill, Chislehurst, BR7 5LJ, United Kingdom
Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
Main Address: https://www.bullerswood.org/index.asp
NUTS Code: UKJ4

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Body governed by public law

I.5) Main activity:
Education

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Bullers Wood Multi Academy Trust ~ Cleaning Tender
Reference number: Not Provided

II.1.2) Main CPV code:
90910000 - Cleaning services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: The successful Supplier will be required to provide cleaning services for Bullers Wood Multi Academy Trust.

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 1,164,460

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
Not Provided

II.2.3) Place of performance
Nuts code:
UKJ4 - Kent

Main site or place of performance:
Kent


II.2.4) Description of the procurement: Bullers Wood Multi Academy Trust was formed in February 2018 following a successful application under the Free Schools programme to open a secondary boys’ school to join the existing and very successful girls’ secondary school and 6th form college.

The Trust employees approximately 300 staff and educates 2260 students.

Constructed across multiple building on an historic estate, Bullers Wood School for Girls and 6th Form is located in Chislehurst, Kent. There are approximately 1100 students in years 7-11 and 440 co-ed students in years 11 and 12.

Just up the road, the new state-of-the-art Bullers Wood School for Boys, currently provides education to 720 students in years 7-10. After 2 ½ years in temporary accommodation, the Boys moved into their new building in February 2021. In September 2022, the final 180 student cohort will join and complete the school with a capacity of 900 students.

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for three years in duration from 1 September 2022 until 31 August 2025 with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

Please note also note that this is a growing Trust. Should any other schools join this Trust during the course of this contract, these schools may, at the discretion of the client, be added to this cleaning contract.

Bullers Wood Girls’ School

•At present there are 8 cleaning staff employed at this school to deliver 266 hours per week of cleaning.

•There are incumbent members of cleaning staff who are members of the Local Government Pension Scheme

•The annual value of the current contract at this school is £139,685

Bullers Wood Boys’ School

•At present there are 7 cleaning staff employed at this school to deliver 150 hours per week of cleaning.

•There are incumbent members of cleaning staff who are members of the Local Government Pension Scheme

•The annual value of the current contract at this school is £93,207

Total per annum for both schools: £232,892

The total value of the current cleaning provision across the Trust is £1,164,460 (total of both school’s current annual cleaning costs, multiplied by 5 (the full potential contract term of 5 years)

II.2.5) Award criteria:
Not Provided

II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2021/S 000-027814



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: 027814
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 08/06/2022

V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: 5

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Cleantec Services Limited, 4155336
Unit 2, Handford Court, Garston Lane, Watford, WD25 9EJ, United Kingdom
NUTS Code: UKH23
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 1,250,888.34
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=710297898

VI.4) Procedures for review

VI.4.1) Review body
Bullers Wood Multi Academy Trust
St. Nicolas Lane, Logs Hill, Chislehurst, BR7 5LJ, United Kingdom

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 02/08/2022